Administrative Officer

Toyota Commonwealth Inc.; Quezon City; On-site; PHP 335,000 - 580,000; Full time

Job summary

A leading automotive company in Quezon City is seeking a Facilities Management Specialist to manage rental and lease agreements, liaise with various stakeholders, and ensure compliance with company policies. The ideal candidate has a Bachelor’s degree in Business Administration or related fields, coupled with 1-2 years of administrative or facilities management experience. Proficiency in MS Office is required, along with strong organizational and communication skills.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• At least 1-2 years of experience in administrative or facilities management.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• High attention to detail and strong sense of responsibility.
• Excellent written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• High attention to detail and strong sense of responsibility.

Responsibilities

• Prepare, review, and manage rental and lease agreements.
• Liaise with landlords, tenants, brokers, and suppliers.
• Maintain up-to-date records of rental payments and lease terms.
• Track lease expiration dates and coordinate renewals.
• Handle procurement of office supplies and service contracts.
• Support budgeting and expense tracking for office operations.
• Ensure compliance with company policies and laws.
• Prepare administrative reports and documentation.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Responsibility

Education

Bachelor’s degree in Business Administration, Management, or a related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Responsibilities

• Prepare, review, and manage rental and lease agreements for company offices or properties, including renewals, extensions, and terminations.

• Liaise with landlords, tenants, brokers, and suppliers regarding lease and property-related matters.

• Maintain up-to-date records of rental payments, lease terms, and contract documentation.

• Track lease expiration dates and coordinate timely renewals or turnover processes.

• Handle procurement of office supplies, maintenance, and service contracts.

• Support budgeting and expense tracking related to office operations, leases, and services.

• Ensure compliance with company policies, safety standards, and applicable laws.

• Prepare administrative reports, correspondence, and documentation as required.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.

• Atleast 1-2 years of experience in administrative or facilities management, preferably with exposure to property lease administration.

• Strong organizational and multitasking skills.

• Excellent written and verbal communication skills.

• Proficient in MS Office (Word, Excel, PowerPoint).

• High attention to detail and strong sense of responsibility.