Administrative and Facilities Officer

Astra Multimarket Corp.; Quezon City; On-site; PHP 279,000 - 502,000; Full time

Job summary

Astra Multimarket Corp. is seeking an Administrative & Facilities Officer to manage the company’s building, facilities, supplies, and administrative services. You will ensure a safe, organized workplace and coordinate with contractors and vendors to maintain operations.

The role requires a degree in business/office administration and 1–2 years of relevant experience, with strong organizational, communication, and multitasking abilities. Office-based position in Metro Manila, Philippines.

Qualifications

• Bachelor's degree in business administration or related field.
• 1–2 years in administration, facilities, or office management.
• Experience coordinating with building management is an advantage.
• Strong organizational and time-management skills.
• Good communication and coordination ability.

Responsibilities

• Monitor condition, cleanliness, safety, and maintenance of facilities.
• Coordinate repairs and maintenance with contractors and vendors.
• Report facility issues needing immediate attention.
• Coordinate preventive maintenance schedules for equipment and assets.
• Process requests for office supplies, furniture, and equipment; monitor inventory.

Skills

Organizational skills

Time management

Communication skills

Coordination skills

Multitasking

Independent worker

Vendor coordination

Detail oriented

Education

Business Administration / Office Administration

Tools

Microsoft Word

Microsoft Excel

Job description

About the role

The Administrative & Facilities Officer is responsible for the effective management and coordination of the Company's building, facilities, supplies, and general administrative services. The position ensures that the workplace is safe, organized, properly maintained, and adequately supported with necessary supplies and administrative resources.

Key responsibilities

• Monitor the overall condition, cleanliness, safety, and proper maintenance of company facilities

• Coordinate building repairs, maintenance, and other facility-related concerns with contractors, suppliers, and service providers

• Monitor and report facility issues requiring immediate attention

• Coordinate preventive maintenance schedules for equipment, facilities, and other company assets

• Assist in processing monthly requests for office and pantry supplies, furniture, fixtures, and office equipment, including inventory monitoring and distribution to branches and departments

• Prepare and process requests and purchase requisitions for office and facility requirements

• Manage the issuance and monitoring of gate passes, visitor passes, and other access-related documents

• Coordinate with suppliers, contractors, building management, and service providers regarding administrative and facility requirements

• Create and process Job Orders, Job Contracts, and contractors' billing in the system, ensuring completeness and accuracy of supporting documents

• Prepare reports on supplies, facilities, maintenance activities, and other administrative matters as required

About you

• Bachelor's degree in Business Administration and Office Administration, or a related field

• At least 1–2 years of experience in administration, facilities management, office management, or a similar role

• Experience in building/facilities coordination is an advantage

• Good organizational and time-management skills

• Good communication and coordination skills

• Proficient in Microsoft Office applications, particularly Word and Excel

• Able to manage multiple administrative tasks and priorities

• Detail-oriented, reliable, and organized

• Can work independently and coordinate effectively with different departments and external service providers