Associate - Leasing

Okada Manila; Metro Manila; On-site; PHP 200,000 - 350,000; Full time

Job summary

Okada Manila is seeking a Leasing Associate to handle inquiries, coordinate viewings, and prepare lease documents. You will maintain contracts, MOAs, and renewals while ensuring timely submission of required documents and positive tenant relations.

The role emphasizes meticulous contract administration, attention to detail, and collaboration with Legal and other departments to finalize agreements.

Qualifications

• Bachelor’s degree in a related field.
• Fresh graduates welcome; internship or OJT in leasing is a plus.
• Experience in leasing or property management is advantageous.
• Proficient in MS Office and strong written/verbal communication.
• Excellent attention to detail and contract handling.

Responsibilities

• Assist inquiries from prospective tenants on spaces, rates, terms, and policies.
• Coordinate space viewings and prepare lease documents.
• Track document status from prep to signing and renewal.
• Maintain tenant records and lease-related databases.
• Support in permits and compliance for leasing activities.

Skills

Interpersonal skills

Customer service

Teamwork

Independent work

Education

Bachelor’s degree in Business/Office Administration, Real Estate Management, Property Management, Marketing, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

I. MAJOR RESPONSIBILITIES AND DUTIES

• Assist in handling inquiries from prospective tenants regarding available spaces, rental rates, lease terms, requirements, and property policies.
• Coordinate and assist with space/unit viewings for prospective tenants.
• Prepare Lease Offers, Lease Agreements, Memoranda of Agreement (MOA), amendments, renewals, and other leasing-related documents based on approved terms.
• Coordinate with prospective tenants regarding documentary requirements and ensure timely submission of complete documents.
• Monitor the status of lease documents from preparation, review, approval, signing, and completion.
• Coordinate with the Legal Department and other concerned departments regarding the review and finalization of contracts and agreements.
• Monitor lease expirations, renewals, extensions, amendments, and other important contractual dates.
• Maintain an updated database of available spaces, tenant information, lease terms, contract status, and other leasing records.
• Prepare, process, and monitor work permits, Authority to Work (ATW), and other permits or clearances required for leasing, tenant activities, and other leasing related works.
• Maintain professional and positive relationships with existing and prospective tenants.
• Maintain organized and accurate physical and electronic files of lease agreements, MOAs, tenant documents, correspondence, and other records.
• Prepare leasing reports, presentations, letters, notices, endorsements, and other administrative documents.
• Handle day-to-day email correspondence with tenants, prospective tenants, and internal departments.
• Assist in preparing payment reminders, collection letters, and other account-related correspondence when necessary.
• Provide timely updates to management regarding leasing activities, pending transactions, and tenant concerns.
• Perform other tasks and responsibilities related to the position as may be assigned by the immediate superior

II. JOB SPECIFICATIONS

Educational Requirement:

• Bachelor’s degree in Business/Office Administration, Real Estate Management, Property Management, Marketing, or a related field.

Experience Requirement:

• Fresh graduates are welcome; prior work experience is not required.
• Relevant internship or OJT experience in leasing, real estate, property management, administration, sales, or customer service is an advantage.

Skills and Attributes

Leadership Skills:

• Good interpersonal and customer service skills.
• Able to work independently and as part of a team

Technical Skills:

• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Good written and verbal communication skills.
• Good interpersonal and customer service skills.

Other Qualifications:

• Ability and willingness to learn leasing procedures, contract administration, and property management processes.
• Strong attention to detail, particularly when handling contracts, tenant information, and financial data.

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