Administrative Officer

Mace Consult; Manila; Hybrid; PHP 420,000 - 660,000; Full time

Job summary

Mace in the Philippines is seeking an experienced project coordinator to provide administrative and coordination support to project teams, applying established methods to ensure the successful delivery of activities.

The role requires a Bachelor’s degree in Business Administration, 5 years’ experience, strong communication and stakeholder management, and a willingness to discuss flexible or hybrid working arrangements.

Qualifications

• Bachelor’s degree in Business Administration or relevant field.
• Minimum 5 years’ professional experience, ideally 3 years preparing reports and correspondence.
• Strong written, verbal communication and stakeholder management skills.
• Construction industry and project coordination experience preferred.

Responsibilities

• Coordinates team travel, meetings, events and business continuity activities.
• Manages timesheets, holiday and sickness records, supporting invoicing and reporting.
• Controls project documentation and correspondence, ensuring accurate issue, distribution and filing.
• Produces meeting packs, agendas, minutes, presentations, briefing papers and reports.
• Liaises with internal and external stakeholders, providing administrative and basic IT support.
• Supports issue escalation, guides junior colleagues and promotes carbon reduction throughout project delivery.

Skills

Communication

Stakeholder management

Administrative support

Education

Bachelor's degree in Business Administration

Tools

MS Office

Google Workspace

Job description

Mace combines global delivery consultancy experience to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The role:

Provides effective project coordination and administrative support to project teams, applying established technical capabilities and project methodologies to support the successful delivery of project activities.

You’ll be responsible for:

• Coordinates team travel, meetings, events and business continuity activities.
• Manages timesheets, holiday and sickness records, supporting accurate invoicing and reporting.
• Controls project documentation and correspondence, ensuring accurate issue, distribution and filing.
• Produces meeting packs, agendas, minutes, presentations, briefing papers and reports.
• Liaises with internal and external stakeholders, providing administrative and basic IT support.
• Supports issue escalation, guides junior colleagues and promotes carbon reduction throughout project delivery.

You’ll need to have:

• Bachelor’s degree in Business Administration or relevant field.
• Minimum 5 years’ professional experience, ideally 3 years preparing reports and correspondence.
• Strong written, verbal communication and stakeholder management skills.
• Construction industry and project coordination experience preferred.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.