Administrative Aide

Mace Consult; Manila; Hybrid; PHP 420,000 - 540,000; Full time

Job summary

Mace Consult in Manila is seeking an Office Administrator to provide efficient administrative support to project teams and help run the office smoothly.

You will manage correspondence, minutes, reports, diary management, and maintain project filing and document control systems, coordinate meetings and site visits, and assist with ordering, petty cash, and training records. The role supports Mace’s safe, sustainable practices and offers part-time / hybrid options.

Qualifications

• Bachelor’s degree in Business Administration or relevant field.
• Minimum 3 years’ professional administration experience.
• Proficient in Microsoft Office, web applications and document control systems.
• Construction industry and diary management experience preferred.

Responsibilities

• Provides effective administrative support to project teams, including correspondence, reports, minutes and diary management.
• Establishes and maintains project filing, email and document control systems.
• Coordinates meeting rooms, site visits, refreshments and project office requirements.
• Manages project correspondence, directories, records and documentation for handover.
• Supports ordering, training records, petty cash and account reconciliations.
• Promotes collaborative working and supports Mace’s net zero carbon transition commitments.

Skills

Office administration

Diary management

Microsoft Office

Project support

Communication

Education

Bachelor's degree in Business Administration

Tools

Document control systems

Web applications

Job description

Mace combines global delivery consultancy experience to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The role:

Works collaboratively with the Office Manager to support the smooth running of the office, providing efficient administrative support to project teams.

You’ll be responsible for:

• Provides effective administrative support to project teams, including correspondence, reports, minutes and diary management.
• Establishes and maintains project filing, email and document control systems.
• Coordinates meeting rooms, site visits, refreshments and project office requirements.
• Manages project correspondence, directories, records and documentation for handover.
• Supports ordering, training records, petty cash and account reconciliations.
• Promotes collaborative working and supports Mace’s net zero carbon transition commitments.

You’ll need to have:

• Bachelor’s degree in Business Administration or relevant field.
• Minimum 3 years’ professional administration experience.
• Proficient in Microsoft Office, web applications and document control systems.
• Construction industry and diary management experience preferred.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.

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