Administrative Officer

Nimerra Construction Corporation; Eastern Manila District; On-site; PHP 167,000 - 279,000; Full time

Job summary

Nimerra Construction Corporation seeks a detail‑oriented Billing Administrative Assistant to support billing, invoicing, and collection processes. You will coordinate with clients, monitor accounts receivable, prepare statements, and maintain accurate records, ensuring timely payments and compliance with company procedures; collaborate with the Accounting and Project Departments.

Experience in construction billing is an advantage; proficiency in Excel and Word is required; ability to work

Qualifications

• Graduate of Business Administration, Accounting, Financial Management, or related.
• 1–2 years of administrative, billing, and collection experience.
• Construction industry experience is an advantage.
• Knowledge of billing procedures, accounts receivable, and payment monitoring.
• Proficiency in Microsoft Office (Excel and Word).
• Strong organizational, communication, and coordination abilities.
• Detail-oriented, trustworthy, and able to handle confidential financial information.
• Able to work independently and meet deadlines.

Responsibilities

• Prepare, process, and monitor billing statements, invoices, and collection reports.
• Coordinate with clients regarding billing submissions, payment schedules, and outstanding balances.
• Monitor accounts receivable and follow up on overdue payments.
• Maintain accurate records of billing transactions, collections, and payment status.
• Prepare Statements of Account (SOA) and other billing documents.
• Coordinate with Accounting and Project Departments on billing requirements and supporting documents.
• Assist in preparing progress billings and monitoring project collections.
• Maintain and organize administrative and financial records.
• Prepare regular billing and collection status reports for management.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Communication skills

Coordination skills

Attention to detail

Confidentiality

Self-motivation

Education

Bachelor's degree in Business Administration, Accounting, Financial Management, or related

Tools

Microsoft Excel

Microsoft Word

Job description

Qualifications

• Graduate of Business Administration, Accounting, Financial Management, or any related course.

• At least 1–2 years of experience in administrative work, billing, and collection.

• Experience in the construction industry is an advantage.

• Knowledgeable in billing procedures, accounts receivable, and payment monitoring.

• Proficient in Microsoft Office applications, particularly Excel and Word.

• Strong organizational, communication, and coordination skills.

• Detail-oriented, trustworthy, and capable of handling confidential financial information.

• Able to work independently and meet deadlines.

Job Responsibilities

• Prepare, process, and monitor billing statements, invoices, and collection reports.

• Coordinate with clients regarding billing submissions, payment schedules, and outstanding balances.

• Monitor accounts receivable and follow up on overdue payments.

• Maintain accurate records of billing transactions, collections, and payment status.

• Prepare Statements of Account (SOA) and other billing-related documents.

• Coordinate with the Accounting and Project Departments regarding billing requirements and supporting documents.

• Assist in preparing progress billings and monitoring project collections.

• Maintain and organize administrative and financial records.

• Prepare regular billing and collection status reports for management.

• Perform other administrative duties as assigned.

Preferred Experience: Billing and collection experience in a construction or engineering company, including progress billing, collection follow-ups, and coordination with clients.