Billing and Collections Officer

Fiesta Tours & Travel Corporation; Manila; Presencial; PHP 400 000 - 560 000; Tempo integral

Resumo da oferta

Fiesta Tours & Travel Corporation is seeking a Billing and Collections Officer to prepare invoices and statements, monitor accounts receivable, and ensure timely payment collections from clients. You will reconcile records, coordinate with clients, and maintain accurate billing documentation.

The role requires a Bachelor’s degree in Accountancy or related field, plus experience in billing and AR. Proficiency in Excel and billing systems is expected, with strong numerical and communication skills.

Qualificações

• Bachelor's degree in Accountancy or related field.
• Experience in billing, collection, accounts receivable, or related functions.
• Knowledge of basic accounting principles and AR processes.

Responsabilidades

• Prepare and issue invoices, billing statements, and documents accurately and on time.
• Monitor outstanding accounts and follow up on overdue payments.
• Prepare aging reports and reconcile client accounts.
• Maintain organized files of invoices and supporting documents.
• Coordinate with clients and internal teams to resolve billing issues.

Conhecimentos

Communication skills

Negotiation

Customer service

Numerical ability

Analytical skills

Organizational skills

Attention to detail

Integrity

Professionalism

Time management

Formação académica

Bachelor's degree in Accountancy

Accounting Technology

Financial Management

Ferramentas

Excel

Billing systems

Descrição da oferta de emprego

About the job

The Billing and Collections Officer is responsible for preparing and issuing accurate billing statements and invoices, monitoring accounts receivable, and ensuring the timely collection of payments from clients. The position also involves maintaining accurate billing records, following up on outstanding balances, reconciling accounts, and coordinating with clients and internal departments regarding billing and payment concerns.

Billing Preparation

• Prepare and issue invoices, billing statements, and other billing documents accurately and on time.
• Verify billing details, supporting documents, and payment terms before issuing invoices.
• Ensure that all billable transactions are properly recorded and documented.

Collection and Follow-up

• Monitor outstanding accounts and follow up with clients regarding overdue payments.
• Communicate with clients professionally to address payment concerns and arrange payment schedules when authorized.
• Ensure timely collection of receivables in accordance with company policies and agreed payment terms.
• Escalate long-overdue accounts and unresolved collection issues to the immediate supervisor.

Accounts Receivable Monitoring

• Maintain and update accounts receivable records.
• Prepare aging reports of outstanding balances and provide regular collection updates to management.
• Reconcile client accounts and investigate discrepancies in billing and payment records.
• Monitor payments received and coordinate with the Accounting Department for proper recording and application.

Documentation and Reporting

• Maintain organized and updated files of invoices, billing statements, collection records, and other supporting documents.
• Prepare collection reports and other accounting-related reports as required.
• Ensure the accuracy, completeness, and confidentiality of financial records.

Coordination and Customer Service

• Coordinate with clients and relevant departments to resolve billing discrepancies and payment concerns.
• Work closely with the Sales, Operations, and Accounting teams to verify transactions and ensure proper billing.
• Respond to billing and collection inquiries promptly and professionally.

Compliance and Other Duties

• Follow company policies, accounting procedures, and applicable tax and documentation requirements.
• Ensure that all billing and collection activities are properly documented and authorized.
• Perform other related duties as may be assigned by the immediate supervisor or management.

Qualifications

• Graduate of a Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or a related field.
• Preferably with experience in billing, collection, accounts receivable, or other accounting-related functions.
• Knowledgeable in basic accounting principles and accounts receivable processes.
• Experience in Travel Management is a plus.
• Proficient in Microsoft Excel and other relevant accounting or billing systems.
• Has good numerical, analytical, and organizational skills.
• Demonstrates accuracy, attention to detail, integrity, and professionalism.
• Possesses good communication, negotiation, and customer service skills.
• Able to work independently, meet deadlines, and handle confidential financial information.