Billing and Claims Administrator - Onsite

MVP Asia Pacific Inc.; Mabalacat; On-site; PHP 360,000 - 600,000; Full time

Job summary

MVP Asia Pacific Inc. is seeking a detail-oriented Commercial Administrator to manage project billing, invoicing, and claims processing. The role requires ensuring documentation and approvals are in place for timely invoicing and revenue tracking.

You will coordinate with clients, suppliers, and internal teams to resolve billing discrepancies, monitor deadlines, and keep accurate billing records and payment tracking.

Qualifications

• Experience in commercial administration, project billing, claims processing, invoicing, or accounts receivable preferred.
• Strong attention to detail and ability to identify discrepancies in financial and project records.
• Proficient in Microsoft Excel and other business or financial systems.
• Strong organizational, communication, and stakeholder management skills.
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.

Responsibilities

• Review completed jobs and progress claims to ensure all required documentation, approvals, and supporting records are in place before invoicing.
• Prepare and submit client invoices, payment requests, and claims through designated client portals and internal systems.
• Process project variations, monitor approval statuses, and ensure accurate updates in relevant systems.
• Conduct pre-claim checks to validate billing codes, rates, purchase orders, job statuses, and claimed amounts.
• Monitor outstanding, rejected, and disputed claims, ensuring timely resolution and escalation of issues.
• Maintain accurate billing trackers, project records, and claim documentation.
• Update billing rates, codes, and quantities based on contractual agreements and project requirements.
• Process third-party supplier invoices and prepare Recipient-Created Tax Invoices (RCTIs).
• Coordinate with clients, delivery partners, suppliers, and internal stakeholders to address billing concerns and discrepancies.
• Monitor invoicing deadlines and ensure all eligible jobs are invoiced within the required timeframe to prevent revenue loss.
• Ensure accurate documentation and compliance with internal policies, contractual obligations, and client procedures.
• Perform other related commercial and administrative duties as required.

Skills

Commercial administration

Project billing

Invoicing

Accounts receivable

Stakeholder management

Education

Bachelor's degree in Business Administration, Accounting, Finance, or related field

Tools

Microsoft Excel

Financial systems

Job description

Key Responsibilities:

• Review completed jobs and progress claims to ensure all required documentation, approvals, and supporting records are in place before invoicing.


• Prepare and submit client invoices, payment requests, and claims through designated client portals and internal systems.


• Process project variations, monitor approval statuses, and ensure accurate updates in relevant systems.


• Conduct pre-claim checks to validate billing codes, rates, purchase orders, job statuses, and claimed amounts.


• Monitor outstanding, rejected, and disputed claims, ensuring timely resolution and escalation of issues.


• Maintain accurate billing trackers, project records, and claim documentation.


• Update billing rates, codes, and quantities based on contractual agreements and project requirements.


• Process third-party supplier invoices and prepare Recipient-Created Tax Invoices (RCTIs).


• Coordinate with clients, delivery partners, suppliers, and internal stakeholders to address billing concerns and discrepancies.


• Monitor invoicing deadlines and ensure all eligible jobs are invoiced within the required timeframe to prevent revenue loss.


• Ensure accurate documentation and compliance with internal policies, contractual obligations, and client procedures.


• Perform other related commercial and administrative duties as required.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field.


• Experience in commercial administration, project billing, claims processing, invoicing, or accounts receivable is preferred.


• Familiarity with purchase orders, billing validation, invoice processing, and payment tracking.


• Strong attention to detail and ability to identify discrepancies in financial and project records.


• Proficient in Microsoft Excel and other business or financial systems.


• Strong organizational, communication, and stakeholder management skills.


• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.