Accounting Specialist

Unitan Construction and Development Corporation; Valenzuela; On-site; PHP 279,000 - 390,600; Full time

Job summary

A construction firm based in Metro Manila is seeking an Accounts Receivable Specialist to manage billing and collections. The role demands 1-2 years of experience in accounts receivable, good communication skills, and proficiency in accounting software. Candidates must possess a Bachelor's degree in Accountancy or Finance and show strong organizational abilities to succeed in this full-time position.

Qualifications

• At least 1-2 years of relevant experience in accounts receivable, preferably in the construction sector.
• Familiarity with progress billing and retention receivables.
• Strong teamwork skills for collaborating with clients and project teams.

Responsibilities

• Prepare and issue client billings and ensure compliance with contract terms.
• Monitor daily collections and perform regular follow-ups.
• Post customer payments accurately in the accounting system.
• Generate and analyze AR Aging Reports weekly/monthly.
• Maintain documentation for internal and external audits.
• Maintain records of subcontractors and credit memos.

Skills

Attention to detail

Communication skills

Organizational skills

MS Excel proficiency

Education

Bachelor’s degree in Accountancy or Finance

Tools

Accounting software

Job description

Overview

To ensure accurate, complete, and timely processing of billing and collections, and support the company’s financial health by managing customer accounts and receivables. The role is crucial in maintaining cash flow and supporting project execution through accurate documentation and timely follow-ups.

Responsibilities

1. Billing and Documentation

   Prepare and issue client billings (Down payment, Progress Billing, Final Billing, Retention Billings).

   Ensure billing complies with contract terms and project milestones.

   Secure all supporting documents for billing (e.g., signed Job Completion Certificates, Inspection Reports, Delivery Receipts).

   Coordinate with project engineers or person in charge to verify work completion prior to billing.

2. Collections and Follow-up

   Monitor daily collections and ensure timely deposits of payments.

   Perform regular follow-ups through calls, emails, and formal collection letters.

   Coordinate with clients to address queries, disputes, or delays in payment.

   Monitor and manage retention receivables, unbilled revenue and ensure proper tracking and release schedule.

3. Recording and Reconciliation

   Post customer payments accurately in the accounting system.

   Maintain updated records of receivables, client ledgers, and collection logs.

   Reconcile accounts receivable transactions monthly and resolve any discrepancies.

4. Reporting and Monitoring

   Generate and analyze AR Aging Reports weekly/monthly.

   Track and report problematic accounts or potential bad debts to immediate head.

   Provide monthly updates on collection status and cash inflows to support treasury planning.

5. Compliance and Audit Support

   Maintain accurate and complete documentation for internal and external audits.

   Ensure compliance with BIR and other government regulatory requirements (e.g., issuance of Invoice and OR, 2307 Withholding Tax Certificates).

   File and organize all related AR documentation for easy access and future reference.

6. Subcon Monitoring and Credit Memo

   Maintain accurate and updated records of Subcon Monitoring and Credit Memo.

   Maintain complete documentation of subcontractors.

Qualifications

1. Bachelor’s degree in Accountancy, Finance, or any related field.
2. At least 1-2 years of relevant experience in accounts receivable, preferably in the construction sector.
3. Familiarity with progress billing, retention receivables, and construction project documentation is a strong advantage.
4. Proficient in MS Excel and accounting systems.
5. Strong attention to detail and organizational skills.
6. Good communication and interpersonal skills, especially in dealing with clients and project teams.

Job Type: Full-time

Billing Accounts Payable Accounts Payable/Receivable Accounting System Accounting Software Cash Management

Working Location

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