Construction Billing Specialist

Sourcefit; Quezon City; On-site; PHP 420,000 - 680,000; Full time

Job summary

Sourcefit is seeking a Construction Billing Specialist for onsite work in Bridgetowne, Quezon City (also Cebu IT Park in Cebu City). The role runs 10:00 PM–7:00 AM Manila time and involves handling project billing, invoicing, and AR activities across multiple projects.

You will prepare AIA/G702/703 draws, gather required documents, follow up pay applications, and manage billing systems like Textura, GC Pay, and Procore to optimize cash flow and reduce underbilling.

Qualifications

• Bachelor’s Degree in Accounting or related field.
• 2–5 years’ experience on Construction Billing or similar role.
• Experience in AIA, G702/G703, Progress, or Construction Billing.
• Extensive experience in project invoicing and billing.
• Excellent communication skills for effective collaboration and client services.

Responsibilities

• Oversee project billing and accounting-related tasks on all projects you are assigned.
• Prepare billing packages for standard invoicing and AIA G702/703 monthly project draws.
• Gather documentation for stored material billing (bill of sale, COI, photos) and ensure readiness.
• Follow up on pay applications until approval, make revisions, and post preliminary invoices.
• Utilize Textura, GC Pay, Procore and other systems for project billing management.
• Monitor aging accounts receivable and assist in efforts to maximize billings.
• Address past billing errors to maintain smooth project workflows.
• Prepare waivers of lien as needed and coordinate supplier waivers.
• Participate in AR meetings, provide updates on aging and projected cash receipts.
• Collaborate across teams to improve billing processes and reduce roadblocks.

Skills

Communication skills

Billing knowledge

Invoicing

Education

Bachelor's Degree in Accounting or related field

Tools

Textura

GC Pay

Procore

Job description

Job Details:

Position: Construction Billing Specialist

Onsite (Bridgetowne, Quezon City / Cebu IT Park, Cebu City)

Work Schedule: 10:00 PM to 7:00 AM (Manila Time)

Following selected PH Holidays

Job Responsibilities

• Oversee project billing and accounting-related tasks on all projects to which you are assigned
• Prepare billing packages to the client for both standard invoicing as well as AIA G702/703 monthly project draws
• Prepare and gather all required documentation for stored material billing, including bill of sale, certificate of insurance, and material photos
• Continuously follow up on all pay applications pending approval by the general contractor, making any required revisions, and posting the preliminary invoices
• Utilize and manage project billing in various payment management systems, such as Textura, GC Pay, Procore, etc.
• Assist in focused efforts by monitoring and providing feedback with the intent to capture as much billing as possible to offset any underbilling reflected on the financials
• Troubleshoot previous project billing errors to re-establish a smooth workflow for the duration of the project
• Process credits on erroneous invoices
• Participate in bi-weekly team WIP meetings to discuss the status of the project as it relates to project billing
• Serve as a point of contact for general contractors and customers relating to the billing and funding of projects
• Prepare partial and/or final waivers of lien as required, including proactively requesting and obtaining any required supplier waivers as supporting documentation
• Participate in monthly AR meetings with the VP of Cash Optimization, providing consistent updates on aging accounts receivable to aid in collection efforts and eliminate any potential delays in funding
• Serve as the primary point of contact for AR collections and billing issue resolution when an AR Specialist is not assigned to the team, including:
• Resolve unapplied cash weekly that cannot be identified
• Conduct proactive outreach to customers via phone, email, and scheduled follow-ups to secure timely payment
• Escalate delinquent accounts and drive resolution through structured collection strategies
• Maintain accurate notes and aging statuses within internal systems
• Provide weekly reporting on AR aging, disputes, risks, and projected cash receipts
• Collaborate cross-functionally to improve billing processes and reduce systemic roadblocks
• Analyze and resolve any unfinished accounting activities to allow the close of projects
• Closely follow and comply with deadlines for end-of-month/quarter processes
• Participate in gathering supporting documentation for end-of-year audits
• Attend and participate in weekly team meetings held by the Director of Project Accounting
• Mentor existing and train new team members in all areas of expertise

Qualifications

• Bachelor’s Degree in Accounting or a related field
• 2–5 years’ experience on Construction Billing or similar role
• Experience in AIA, G702/G703, Progress, or Construction Billing
• Extensive experience in project invoicing and billing
• Excellent communication skills for effective collaboration and client services

Preferred Qualifications

• Experience and detailed knowledge of project contracts and change order documents is highly desired
• Familiarity with construction estimation materials and or Quantity Surveying.
• Experience with Textura, GC Pay, and Procore
• Strong familiarity with project contracts and change orders