Administrative Manager/Supervisor

Henderson Group Inc.; Valenzuela; On-site; PHP 240,000 - 360,000; Full time

Job summary

Henderson Group Inc. is hiring an Administrative Assistant to provide executive support, manage inventory, and coordinate sales and delivery activities in Valenzuela City.

The role requires strong organizational skills, attention to detail, and proficiency in MS Office. A bachelor's degree and experience in admin or logistics are advantageous, with Mandarin knowledge a plus.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Accounting, Logistics, or related field is an advantage.
• Proficient in Microsoft Excel, Word, and other computer applications.
• Experience in administrative work, inventory management, logistics, or customer coordination is preferred but not required.

Responsibilities

• Review and verify delivery receipts, purchase orders, invoices, and other business documents.
• Encode transactions into the inventory management system and maintain records.
• Monitor and perform regular inventory checks for accuracy.
• Track inventory movement and maintain stock records.
• Coordinate with B2B clients regarding purchase orders, deliveries, and order status.
• Coordinate with suppliers, warehouse personnel, and internal teams to ensure timely order fulfillment.
• Assist management with administrative tasks and daily operations.
• Monitor office workflows and follow up on pending tasks to ensure efficiency.
• Perform general administrative and clerical duties.

Skills

Time management

Analytical skills

Organizational skills

Data entry

Microsoft Excel

Microsoft Word

Communication skills

Multitasking

Confidentiality

Mandarin knowledge

Education

Bachelor's degree in Business Administration or related field

Tools

Inventory management system

MS Office Suite

Job description

Job Description

Government Mandated Benefits

We're Hiring: Administrative Assistant (Executive Support & Inventory/Sales/Delivery Management)

Employment Type: Full-Time

We are looking for a highly organized, detail-oriented, and proactive Administrative Manager to support management and help ensure the smooth day-to-day operations of our office.

Responsibilities

• Review and verify delivery receipts (DRs), purchase orders (POs), invoices, and other business documents.
• Encode transactions accurately into the company's inventory management system and maintain organized records.
• Monitor and perform regular inventory checks to ensure inventory accuracy.
• Track inventory movement and assist in maintaining stock records.
• Coordinate with B2B clients regarding purchase orders, deliveries, order status, and other related concerns.
• Coordinate with suppliers, warehouse personnel, and internal teams to ensure timely and accurate order fulfillment.
• Assist the company owner/management with administrative tasks and daily operational requirements.
• Monitor office workflows and follow up on pending tasks to ensure operations are running efficiently.
• Perform general administrative, clerical, and documentation duties as assigned.

Job Requirements

• Bachelor's degree in Business Administration, Office Administration, Accounting, Logistics, Supply Chain Management, or any related field is an advantage.
• Proficient in Microsoft Excel, Word, and other computer applications.
• Experience in administrative work, inventory management, logistics, or customer coordination is preferred but not required.
• Strong organizational skills with excellent attention to detail.
• Good communication and interpersonal skills.
• Honest, dependable, and able to maintain confidentiality.
• Able to multitask, prioritize work, and meet deadlines.
• [Able to speak Mandarin/Fookien is a plus!]
• Willing to work full-time in Valenzuela City.

MS Office Time Management Analytical Skills Organizational Skills Data Entry