Administrative Supervisor

Inteluck Corporation; Makati; On-site; PHP 420,000 - 620,000; Full time

Job summary

Inteluck Corporation in Makati is seeking an Administrative Supervisor to oversee daily administrative operations and ensure adherence to company procedures. You will coordinate with other departments, renew permits, manage budgets and office utilities, and support visa processes for foreign staff.

The role requires 5–8 years of admin experience, a Bachelor's degree, and strong communication, supervisory, and organizational skills. Onsite position at the Makati office.

Qualifications

• Bachelor's degree required.
• 5–8 years of relevant administrative experience.
• Strong written and verbal communication skills.
• Flexible, team-oriented, able to work under pressure.
• Supervisory experience with staff guidance.

Responsibilities

• Oversee daily tasks of administrative staff, ensuring adherence to quality standards and procedures.
• Guide employees in resolving errors, complaints, and disputes.
• Ensure compliance with company policies, procedures, and service standards.
• Align administrative activities with other departments and teams.
• Maintain accurate documentation of inventory, personnel, supplies, and maintenance.
• Ensure timely renewal of office permits and licenses.
• Handle requests assigned by management.
• Manage office utilities (associations dues, electricity, internet, mobiles, etc.).
• Monitor budgets; prepare weekly forecasts.
• Track and process security deposits and construction bonds, including refunds.
• Monitor contract expirations and assist in lease negotiations.
• Support work permit visa applications and cancellations for foreign nationals.
• Supervise administrative staff, recommend process improvements, and assist with high-priority tasks.

Skills

Supervisory skills

Communication skills

Organizational skills

Team collaboration

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Administrative Supervisor will serve as a key support resource for employees, ensuring smooth daily operations and compliance with company procedures. This role requires strong organizational skills and the ability to oversee administrative functions while coordinating with other departments.

• Oversee daily tasks of administrative staff, ensuring adherence to quality standards and procedures.
• Guide employees in resolving errors, complaints, and disputes.
• Ensure compliance with company policies, procedures, and service standards.
• Align administrative activities with other departments and teams.
• Maintain accurate documentation of inventory, personnel, supplies, and maintenance.
• Ensure timely renewal of office permits and licenses.
• Handle requests assigned by management
• Manage office utilities (Assoc Dues, Electricity, Internet, Mobiles, and etc.)
• Monitor gasoline and RFID budgets; prepare weekly forecasts.
• Track and process security deposits and construction bonds, including refunds.
• Monitor contract expirations and assist in lease negotiations.
• Support work permit visa applications and cancellations for foreign nationals.
• Supervise administrative staff, recommend process improvements, and assist with high-priority tasks.

Qualifications

• Graduate of any Bachelor's Degree
• 5-8 years of relevant administrative experience
• Strong written and verbal communication skills
• Flexible, team-oriented, and able to work under pressure
• Supervisory skills with the ability to guide and support staff
• Proficient in Microsoft Word, Excel, and PowerPoint
• Ability to work effectively with all levels of management, staff, and external partners
• Excellent problem-solving and organizational skills
• Willing to work onsite at the Makati office at all times