ADMINISTRATIVE & LEGAL ASSISTANT

Private Advertiser; Taguig; On-site; PHP 312,000 - 469,000; Full time

Benefits offered by this job

HMO upon regularization

Job summary

Private Advertiser is seeking an Administrative & Legal Assistant to support our Legal and Administrative teams. The role focuses on government liaison with agencies such as SEC, BIR, DTI, LGUs, and Registry of Deeds, handling filings, permits, licenses, and registrations.

The candidate will assist with corporate compliance, documentation, and office coordination, including notarization and document authentication, while maintaining records and preparing essential legal documents.

Qualifications

• Bachelor's degree; legal studies or paralegal training is an advantage.
• 2–3 years of relevant experience in legal, administrative, corporate, real estate, accounting, or professional services work.
• Hands-on government liaison experience is a core requirement.

Responsibilities

• Liaise with SEC, BIR, DTI, LGUs, Registry of Deeds, DHSUD and other agencies.
• Process government filings, permits, licenses, registrations, clearances, and certifications.
• Assist with property transfers, title registration, tax payments, CAR processing, and related requirements.
• Support corporate compliance and post-incorporation requirements, including BIR registration and permits.
• Monitor regulatory deadlines, renewals, and pending applications.
• Coordinate notarization, apostille, consularization, and document authentication.
• Maintain legal, corporate, and regulatory records.
• Prepare legal documents, board resolutions, reports, presentations, and correspondence.
• Provide calendar management, scheduling, travel arrangements, and meeting coordination.

Skills

Organizational skills

Communication

Time management

Government liaison experience

Education

Bachelor's degree in relevant field

Tools

MS Office

Job description

We are looking for a highly organized, detail-oriented, and resourceful Administrative & Legal Assistant to support our Legal and Administrative teams. The role will primarily handle government and regulatory liaison work, including coordination with the SEC, BIR, LGUs, DTI, Registry of Deeds, DHSUD, and other government agencies.

The position will assist with corporate compliance, permits and licenses, property and document registration, government filings, notarization, and regulatory follow-ups, as well as maintaining legal records and preparing basic legal and administrative documents.

The role will also provide day-to-day administrative support, including correspondence, scheduling, document preparation, and coordination of meetings and other office requirements.

This position is ideal for candidates with hands-on experience dealing with government agencies, particularly those from a law firm, real estate company, accounting firm, or professional services environment.

Key Responsibilities

• Liaise with SEC, BIR, DTI, LGUs, Registry of Deeds, DHSUD, and other government agencies

• Process and follow up on government filings, permits, licenses, registrations, clearances, and certifications

• Assist with property transfers, title registration, tax payments, CAR processing, and related government requirements

• Assist with corporate compliance and post-incorporation requirements, including BIR registration and business permits

• Monitor regulatory deadlines, renewals, and pending applications

• Coordinate notarization, apostille, consularization, and document authentication

• Maintain and organize legal, corporate, and regulatory records

• Assist in preparing legal documents, board resolutions, reports, presentations, and correspondence

• Provide administrative support such as calendar management, scheduling, correspondence, travel arrangements, and meeting coordination

Qualifications

• Bachelor's degree; legal studies or paralegal training is an advantage

• 2–3 years of relevant experience in legal, administrative, corporate, real estate, accounting, or professional services work

• Hands-on government liaison experience is a core requirement

• Familiarity with SEC, BIR, LGU, DTI, Registry of Deeds, DHSUD, or similar agencies

• Strong organizational, communication, and time-management skills

• Highly trustworthy and able to handle confidential information

• Proficient in MS Office

• Willing to work fully on-site in ARCA South, Taguig City

• Proactive, detail-oriented, and able to work with minimal supervision

Work Schedule & Benefits

Monday to Friday | 9:00 AM–5:00 PM (exclusive of 1-hour lunch break)
Location: ARCA South, Taguig City
Employment: Full-time, Regular
HMO: Upon regularization