Administrative Specialist/Assistant

CBD PROPERTY CONSULTANCY CORP.; Taguig; On-site; PHP 30,000 - 50,000; Full time

Job summary

A property consultancy firm is seeking an Administrative Specialist/Assistant to prepare and review legal documents, maintain records, and support various administrative functions. The ideal candidate should possess strong MS Office skills, excellent English communication abilities, and experience in administrative and legal compliance roles. This is a full-time position based in Taguig, Philippines, offering opportunities for professional growth.

Qualifications

• 2+ years in admin, legal compliance, accounting, or tax filing roles.
• Background in real estate, finance, or corporate services is a plus.
• Familiarity with BIR compliance and financial computations.

Responsibilities

• Prepare, review, and draft legal and property-related documents.
• Coordinate execution and notarization of legal documents.
• Maintain updated records and filing systems.
• Facilitate computation and filing of taxes.
• Provide support in banking transactions.

Skills

Proficiency in MS Office

Strong English communication skills

Analytical and organizational skills

Time-management skills

Knowledge of accounting and tax filing

Experience in business licensing

Experience handling banking transactions

Willingness to travel

Job description

Administrative Specialist/Assistant at CBD PROPERTY CONSULTANCY CORP.

Responsibilities

• Prepare, review, and draft legal and property‑related documents, including title transfer paperwork.
• Coordinate the execution and notarization of legal documents.
• Maintain updated records and filing systems (physical and digital).
• Coordinate with various government offices (BIR, LGUs, Registry of Deeds, etc.) for tax clearance, business permits, and other regulatory requirements.
• Facilitate computation and filing of taxes and clearance certificates.
• Ensure compliance with local and national government processes.
• Handle day‑to‑day administrative functions including email, correspondence, and schedule management.
• Provide support in banking transactions and monitor relevant account activities.
• Coordinate and schedule appointments and meetings with internal and external parties.
• Assist in basic accounting, billing, and tax filing duties in coordination with the finance team.
• Ensure timely payment and submission of taxes, permits, and clearances.
• Work closely with the marketing team to support after‑sales activities including document processing, client updates, and handover coordination.
• Provide administrative support to sales and customer service teams as needed.
• Travel to government offices, client locations, or business sites to process documents or secure approvals.
• Prepare and draft legal documents such as deeds, contracts, affidavits.

Qualifications

• Proficiency in MS Office (Excel, Word, Outlook) for documentation and reports.
• Strong English communication skills for legal drafting and correspondence.
• Analytical and organizational skills for compliance tracking and record‑keeping.
• Time‑management skills to meet deadlines efficiently.
• Knowledge of accounting and tax filing (BIR compliance, financial computations).
• Experience in business licensing and government coordination (DTI, SEC, LGU).
• Experience handling banking and title transfer processing, including transactions and legal paperwork.
• Willingness to travel for government processing and client meetings.

Preferred Experience

• 2+ years in admin, legal compliance, accounting, or tax filing roles.
• Background in real estate, finance, or corporate services is a plus.

Seniority level

• Associate

Employment type

• Full‑time

Job function

• Human Resources, Administrative, and Legal