Legal Administrative Assistant

Offsure Global Outsourcing INC.; Mabalacat; On-site; PHP 240,000 - 360,000; Full time

Job summary

Offsure Global Outsourcing INC. is seeking a highly organized Legal Administrative Assistant to join our Clark, Pampanga team. The role involves managing electronic files, reviewing documents, emails, and calendars, and ensuring accurate record-keeping in line with established processes.

The ideal candidate will be keen, proactive, organized, and able to communicate in English, with the ability to work independently while supporting multiple team members.

Qualifications

• 2+ years of administrative support experience, preferably in a legal environment.
• Strong written and verbal English communication.
• Proficient in Microsoft Office and related tools.

Responsibilities

• Review and organize legal files and documents.
• Save, rename, categorize, and maintain emails and electronic files.
• Manage electronic filing systems and case management databases.
• Assist with diary and email management.
• Perform data entry and maintain accurate records.
• Provide general administrative support to the legal team.
• Follow firm processes and document management standards.
• Attend meetings and assist with admin tasks as needed.
• Identify issues and escalate to the appropriate manager.
• Work collaboratively while managing tasks independently.
• Support colleagues with administrative duties as assigned.

Skills

English communication

Organizational skills

Time management

Attention to detail

Independence

Team collaboration

Tools

Microsoft Office

Outlook

Word

Excel

Case management systems

Job description

Location: Clark, Pampanga

Employment Type: Full-time

Work Arrangement: Office-based

Shift: Day Shift

About the Role

We are looking for a highly organized and detail-oriented Legal Administrative Assistant to join our team and provide administrative and document management support to a legal team.

The role involves managing electronic files, reviewing and organizing documents, handling emails and calendars, and ensuring that information is accurately recorded and maintained in accordance with established processes.

The ideal candidate is keen, proactive, organized, and confident communicating in English, with the ability to work independently while also supporting multiple members of the team.

Key Responsibilities

• Review and organize legal files and documents.
• Save, rename, categorize, and maintain emails and electronic files accurately.
• Manage and maintain electronic filing systems and case/matter management databases.
• Assist with diary and email management.
• Perform data entry and maintain accurate records and trackers.
• Provide general administrative and office support to the legal team.
• Follow established firm processes, procedures, and document management standards.
• Assist team members with administrative tasks as required.
• Attend meetings and assist with meeting-related administrative requirements when needed.
• Identify potential issues, discrepancies, or risks and elevate them to the appropriate manager.
• Work collaboratively with colleagues while managing assigned tasks independently.
• Perform other administrative and matter management duties as assigned.

Requirements

• At least 2 years of experience in an administrative, legal administrative, paralegal, or similar support role.
• Previous experience working in a law firm or legal environment is highly preferred.
• Strong written and verbal English communication skills.
• Proficient in Microsoft Office, particularly Outlook, Word, and Excel.
• Experience using case management, document management, or other business systems is an advantage.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong critical thinking and problem-solving skills.
• Ability to work independently and take initiative.
• Professional, reliable, and team-oriented.
• Willing to work office-based in Clark, Pampanga on a day shift.

Preferred Background

Candidates with experience in any of the following are encouraged to apply:

• Legal Administration
• Paralegal SupportLaw Firm Administration
• Matter or Case Management
• Document Management
• Legal Secretarial Support
• Administrative Assistant roles within professional services
• Knowledge on Smoke Ball Software or any Practice Management Software

What We're Looking For

We're looking for someone who is highly detail-oriented, organized, and confident in handling sensitive information and documentation. You should be comfortable following processes, managing competing priorities, and communicating professionally with both internal and external stakeholders.

If you have strong administrative skills and are interested in building your career in a legal support environment, we'd love to hear from you.