Legal Administrative Assistant

Offsure; Philippines; On-site; PHP 300,000 - 420,000; Full time

Job summary

Offsure is seeking a Legal Administrative Assistant to join our Clark, Pampanga office. The role provides administrative and document management support to our legal team, handling filing, emails, calendars, and data entry.

The ideal candidate is organized, proactive, and able to communicate clearly in English, with at least 2 years in a similar role, preferably in a law firm or legal environment. Office-based, day shift, full-time position.

Qualifications

• At least 2 years of experience in administrative roles.
• Previous law firm or legal environment preferred.
• Strong English communication, both written and verbal.
• Proficient with Microsoft Office and case/document management systems.

Responsibilities

• Review and organize legal files and documents.
• Maintain emails and electronic filing systems.
• Manage diaries and calendar/meeting logistics.
• Perform data entry and maintain trackers.
• Provide general administrative support to the legal team.
• Identify issues and escalate to management.
• Collaborate with colleagues while handling tasks independently.
• Attend meetings and handle related admin tasks.
• Follow firm processes and document standards.
• Assist team members with administrative tasks as required.

Skills

Legal administration

Administrative support

Attention to detail

Time management

Organizational skills

English communication

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Location: Clark, Pampanga

Employment Type: Full-time

Work Arrangement: Office-based

Shift: Day Shift

About the Role

We are looking for a highly organized and detail-oriented Legal Administrative Assistant to join our team and provide administrative and document management support to a legal team.

The role involves managing electronic files, reviewing and organizing documents, handling emails and calendars, and ensuring that information is accurately recorded and maintained in accordance with established processes.

The ideal candidate is keen, proactive, organized, and confident communicating in English, with the ability to work independently while also supporting multiple members of the team.

Key Responsibilities

• Review and organize legal files and documents.
• Save, rename, categorize, and maintain emails and electronic files accurately.
• Manage and maintain electronic filing systems and case/matter management databases.
• Assist with diary and email management.
• Perform data entry and maintain accurate records and trackers.
• Provide general administrative and office support to the legal team.
• Follow established firm processes, procedures, and document management standards.
• Assist team members with administrative tasks as required.
• Attend meetings and assist with meeting-related administrative requirements when needed.
• Identify potential issues, discrepancies, or risks and elevate them to the appropriate manager.
• Work collaboratively with colleagues while managing assigned tasks independently.
• Perform other administrative and matter management duties as assigned.

Requirements

• At least 2 years of experience in an administrative, legal administrative, paralegal, or similar support role.
• Previous experience working in a law firm or legal environment is highly preferred.
• Strong written and verbal English communication skills.
• Proficient in Microsoft Office, particularly Outlook, Word, and Excel.
• Experience using case management, document management, or other business systems is an advantage.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong critical thinking and problem-solving skills.
• Ability to work independently and take initiative.
• Professional, reliable, and team-oriented.
• Willing to work office-based in Clark, Pampanga on a day shift.

Preferred Background

Candidates with experience in any of the following are encouraged to apply:

• Legal Administration
• Paralegal SupportLaw Firm Administration
• Matter or Case Management
• Document Management
• Legal Secretarial Support
• Administrative Assistant roles within professional services
• Knowledge on Smoke Ball Software or any Practice Management Software

What We're Looking For

We're looking for someone who is highly detail-oriented, organized, and confident in handling sensitive information and documentation. You should be comfortable following processes, managing competing priorities, and communicating professionally with both internal and external stakeholders.

If you have strong administrative skills and are interested in building your career in a legal support environment, we'd love to hear from you.