Administrative Associate - Facilities

Aboitiz Construction, Inc.; Taguig; On-site; PHP 240,000 - 420,000; Full time

Job summary

Aboitiz Construction, Inc. is seeking a Facilities / Office Administrator to act as the primary contact for building management, janitorial teams, and external contractors in Metro Manila.

The role involves coordinating daily safety and cleanliness inspections, monitoring repair requests, and overseeing maintenance work across facilities. The successful candidate will manage office supplies, mail and shipping logistics, desk allocations, employee moves, meeting spaces, visitor logs, parking, and

Qualifications

• Bachelor degree holder of Business Administration, Office Management, Human Resources, or any related course
• Preferably with at least 2 years of experience in facilities administration
• Critical thinker and problem-solving skills, team player, good time management skills
• Great interpersonal and communication skills

Responsibilities

• Act as the primary point of contact for building management, janitorial teams, and external contractors.
• Conduct daily walk-throughs to inspect safety and cleanliness, monitors the internal ticketing system for repair requests, and coordinates emergency, preventative, and routine maintenance work.
• Oversee workplace inventory by sourcing and stocking office supplies, breakroom goods, and equipment.
• Handle mail and shipping logistics, coordinate desk allocations and employee office moves, and prepare meeting spaces for company-wide events.
• Manage visitor logs and parking passes while supporting building evacuation and emergency procedures.
• Processe vendor invoices, tracks equipment warranties, and supports budget management for facilities operations.

Skills

Interpersonal skills

Communication skills

Time management

Team player

Problem-solving

Education

Bachelor degree in Business Administration or related field

Job description

Job Scope

• Act as the primary point of contact for building management, janitorial teams, and external contractors.

• Conduct daily walk-throughs to inspect safety and cleanliness, monitors the internal ticketing system for repair requests, and coordinates emergency, preventative, and routine maintenance work.

• Oversee workplace inventory by sourcing and stocking office supplies, breakroom goods, and equipment.

• Handle mail and shipping logistics, coordinate desk allocations and employee office moves, and prepare meeting spaces for company-wide events.

• Manage visitor logs and parking passes while supporting building evacuation and emergency procedures.

• Processe vendor invoices, tracks equipment warranties, and supports budget management for facilities operations.

Qualifications

• Bachelor degree holder of Business Administration, Office Management, Human Resources, or any related course

• Preferably with at least 2 years of experience in facilities administration

• Critical thinker and problem-solving skills, team player, good time management skills

• Great interpersonal and communication skills