Administrative Assistant

FUNmania Inc.; Taguig; On-site; PHP 334,800 - 558,000; Full time

Job summary

A vibrant entertainment company in Taguig is seeking an Administrative Staff - Facilities & Operations. This role supports daily administrative and facilities needs, ensuring safety and compliance across all areas. Responsibilities include providing administrative support, overseeing facilities conditions, coordinating with vendors, and ensuring compliance with safety standards. The ideal candidate holds a Bachelor's degree and has 1-2 years of relevant experience, especially in F&B or Hospitality.

Qualifications

• At least 1-2 years of experience in administrative work, preferably in F&B or Hospitality.
• Background in facilities management or maintenance coordination is an advantage.

Responsibilities

• Provide day-to-day administrative support to the operations and management team.
• Oversee the condition of facilities to ensure cleanliness and functionality.
• Liaise with service providers for maintenance and repairs.
• Ensure compliance with sanitation and safety standards.

Skills

Coordination skills

Organization skills

Problem-solving skills

Proficiency in Microsoft Office

Education

Bachelor’s degree in Business Administration or related field

Job description

Job Summary

The Administrative Staff - Facilities & Operations supports the daily administrative and facilities needs of FUNmania, Inc., ensuring all areas and establishments are safe, compliant, and fully operational. This role plays a critical part in maintaining smooth operations by coordinating maintenance, vendor services, and administrative processes to deliver a clean, efficient, and customer-ready environment.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to the operations and management team.
• Prepare and monitor reports related to maintenance, utilities, and facilities concerns.
• Maintain organized records of permits, contracts, and compliance documents.
• Process purchase requests, service requests, and billing documents.
• Monitor and replenish office and optional supplies.

Facilities & Operations

• Oversee the condition of facilities including play areas, event area, kitchen, storage, and common areas.
• Ensure cleanliness, functionality and readiness of the area/premises at all times.
• Coordinate preventive maintenance and repairs for equipment (eg. coffee machine, kitchen equipment, air conditioning units, etc.).
• Conduct regular area inspections and recommend cost-saving measures.

Vendor & Supplier Coordination

• Liaise with service providers (cleaning, pest control, maintenance, equipment suppliers).
• Schedule and supervise repair and maintenance works.
• Ensure timely servicing of critical F&B equipment to avoid operational downtime.
• Evaluate vendor performance and ensure service quality standards are met.

Compliance & Safety

• Ensure compliance with sanitation, food safety, and workplace safety standards.
• Assist in maintaining updated business permits, sanitary permits, and inspection requirements.
• Support implementation of health and safety protocols at all times.
• Assist during audits and inspection (internal and external).

Asset & Inventory Monitoring

• Maintain updated records of equipment, office furnitures, and fixtures.
• Monitor movement, repair, and replacement of assets.
• Coordinates with warehouse or purchasing for equipment and supply needs.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality Management, or related field.
• At least 1-2 years of experience in administrative work, preferably in F&B or Hospitality.
• Background in facilities management, store operations, or maintenance coordination is an advantage.
• Proficient in Microsoft Office (Excel, Word, Powerpoint).
• Strong coordination, organization, and problem-solving skills.