Facilities Admin Assistant

Santos Knight Frank Inc; Cebu City; On-site; PHP 201,000 - 312,000; Full time

Job summary

A leading facilities management company is seeking a qualified individual to provide support services ensuring efficient client operations in Cebu City. Candidates should have a Bachelor's Degree in Business or a related field, relevant administrative experience, and be a team player. Responsibilities include managing assets, coordinating service requests, and assisting with necessary permits. This role offers an opportunity to engage with various departments and vendors under dynamic working conditions.

Qualifications

• Bachelor's Degree Holder; or any Business Course.
• Has relevant administrative, clerical, secretarial experiences.
• Amenable to work with a team; team-player.

Responsibilities

• Provides facilities management support Services to ensure effective and efficient client centre operations.
• Control / monitor / record / report all delivery / movement / requests / disposal / repair of owned assets.
• Provides assistance to workforce management department on identifying workstations.
• Assists and manages issuance of required gate passes and working permits.
• Coordinates and processes various Facilities-related requests across departments.
• Assists various vendors in securing required permits and documentations.
• Ensures proper safe-keeping and management of local government permits.
• Manages contracts, agreements, insurance, and warranties.
• Manage and triage all service requests through the automated Service Request System.
• Operates and manages the client's van transport service system.

Skills

Administrative skills

Team collaboration

Clerical experience

Education

Bachelor's Degree in Business or related field

Job description

QUALIFICATIONS

• Bachelor's Degree Holder; or any Business Course
• Has relevant administrative, clerical, secretarial experiences
• Amenable to work with a team; team-player

JOB RESPONSIBILITIES

• Provides facilities management support Services to ensure effective and efficient client centre operations.
• Control / monitor / record / report all delivery / movement / requests / disposal / repair of any and all owned assets within client premises.
• Provides assistance to workforce management department on identifying workstations, based under affirmed requirements for workstation identification system by the client.
• Assists and manage issuance of required gate pass and working permits required by client in all works to be rendered or services and goods to be delivered to client premises.
• Coordinates and processes various Facilities-related requests across departments.
• Assists various vendors in securing required permits and documentations.
• Ensures the proper safe-keeping and management of any local government permits issued to client, like, but not limited to PEZA, city government, BFP and other regulatory bodies.
• Ensure proper safe-keeping and management of any contract / agreements / insurance / warranties client may enter to with other various outsourced service providers.
• Manage and triage all service requests received thru the automated Service Request System . Ensure timely acknowledgement of all requests and appropriate forwarding to concerned units/individuals for the appropriate response.
• Operate and manage client's van transport service system by maintaining a trip and reservation tracker that would ensure efficient service delivery.