Administrative Associate (Document Management)

Ayalaland Business Solutions, Inc.; Makati; On-site; PHP 180,000 - 260,000; Full time

Job summary

Ayalaland Business Solutions, Inc. in Makati is seeking a records management assistant to process onsite records, groom, scan, index, rename, and upload to the Document Management System.

The role supports inventory, retrieval, filing, and transfer of records while meeting targets and following confidentiality procedures.

Qualifications

• Bachelor’s degree or higher in Library and Information Science, Information Management, Business Administration, Office Administration, or related field.
• Proficient in Microsoft Office and other productivity tools.
• Willing to perform both computer-based and physical records management activities, including handling and movement of records boxes.

Responsibilities

• Process onsite records, including grooming, scanning, indexing, renaming, and uploading to the Document Management System.
• Assist in inventory of records stored offsite to ensure accurate records information.
• Assist in records retrieval, filing, transfer, and other records management operations.
• Meet assigned processing targets and timelines.
• Follow confidentiality and data-handling procedures.

Education

Bachelor's degree in Library and Information Science

Tools

Document Management Systems

Microsoft Office

Job description

QUALIFICATIONS

• Bachelor’s degree in Library and Information Science, Information Management, Business Administration, Office Administration, or any related field.
• Experience in records management, document control, digitization, or administrative work is an advantage.
• Experience in using document management systems, scanners, multifunction devices, or similar records-processing equipment is an advantage.
• Proficient in Microsoft Office applications and other productivity tools.
• Willing and able to perform both computer-based and physical records management activities, including the handling and movement of records boxes.

KEY DELIVERABLES

• Process onsite records, including grooming, scanning, indexing, renaming, and uploading to the Document Management System.
• Assist in conducting a detailed inventory of records stored at the offsite storage facility to ensure accurate and updated records information.
• Assist in records retrieval, filing, transfer, and other records management operations.
• Meet assigned processing targets and timelines.
• Follow established records management, confidentiality, and data-handling procedures.