DOCUMENT & ASSET MANAGEMENT COORDINATOR

Dempsey Resource Management Inc.; Mandaluyong; On-site; PHP 180,000 - 300,000; Full time

Job summary

Dempsey Resource Management Inc. is seeking a Documents & Asset Management Coordinator to organize company records, track inventory, and support daily office operations from our Mandaluyong area offices.

The role emphasizes maintaining confidential files, coordinating with vendors, and compiling asset reports to aid management decisions. Fresh graduates are welcome, with a preference for candidates having 1 year of related experience.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Supply Chain Management, or any Engineering course.
• Fresh graduates welcome, but 1 year of relevant experience is preferred.
• Strong organizational skills with keen attention to detail.
• Proficient in MS Office (Excel, Word) and familiar with inventory or document management tools.
• Ability to maintain confidentiality and handle sensitive records responsibly.

Responsibilities

• Maintain a centralized filing system (physical and digital) for documents.
• Track document versions and ensure only current files are distributed.
• Enforce confidentiality and manage access to sensitive information.
• Maintain an updated inventory of all company equipment and office supplies.
• Monitor asset usage, coordinate replenishment, and arrange repairs or replacements.
• Record movement of assets and coordinate with suppliers for purchasing and servicing.
• Monitor and record office expenses and support budget planning.

Skills

MS Office proficiency

Strong organizational skills

Attention to detail

Confidentiality handling

Vendor coordination

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Office Administration

Bachelor’s degree in Supply Chain Management

Engineering (any field)

Tools

Inventory management software

Office equipment tracking tools

Job description

Job Summary

The Document & Asset Management Coordinator is responsible for maintaining accurate company records and overseeing the inventory of office and field equipment. This role ensures that documents are well-organized, secure, and easily accessible, while also managing the replenishment, allocation, and tracking of equipment and office supplies. The position plays a key part in supporting daily operations by monitoring expenses, coordinating with vendors, and ensuring compliance with company policies.

Key Responsibilities

Document Management

• Maintain and update a centralized filing system (physical and digital).
• Track and manage document versions to ensure only approved and current files are distributed.
• Enforce confidentiality protocols and manage access to sensitive information.
• Ensure documentation processes comply with company standards and audit requirements.
• Assist in preparing reports and provide documentation support during internal or external audits.

Asset & Inventory Management

• Maintain an updated inventory of all company equipment and office supplies.
• Monitor asset usage, schedule replenishment, and coordinate replacements or repairs.
• Tag, track, and record movement of company assets to ensure accountability.
• Coordinate with suppliers for purchasing, servicing, and deliveries.
• Prepare periodic reports on asset status and inventory levels for management review.

Office Administration & Expense Tracking

• Monitor and record expenses related to office needs, equipment purchases, and replenishments.
• Support budget planning by providing accurate data on asset and supply costs.
• Coordinate with vendors for maintenance schedules and service requirements.
• Provide administrative support to ensure smooth day-to-day office operations.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Supply Chain Management, or any Engineering course.
• Fresh graduates are welcome to apply, but at least 1 year of relevant experience in document control, inventory management, or office administration is preferred.
• Strong organizational skills with keen attention to detail.
• Proficient in MS Office (Excel, Word) and familiar with inventory or document management tools.
• Ability to maintain confidentiality and handle sensitive records responsibly.

Key Competencies

• Organized and detail-oriented – maintains accurate records and systems.
• Proactive – identifies needs and acts before shortages or issues arise.
• Trustworthy – safeguards company information and assets.
• Strong communicator – coordinates effectively with internal teams and suppliers.