ADMINISTRATIVE ASSISTANT

Wellmade Manufacturing Corp.; Meycauayan; Presencial; PHP 134.000 - 201.000; Jornada completa

Descripción de la vacante

Wellmade Manufacturing Corp. is seeking an organized administrative assistant to support daily clerical tasks, data entry, and record management.

The role requires meticulous filing, timely report preparation, and strong coordination with multiple departments to ensure smooth office operations. The ideal candidate will have a bachelor’s degree in a related field, solid MS Office skills, and a keen eye for detail.

Formación

• Bachelor’s degree in Business Administration, Office Administration, Management, or related field.
• Relevant administrative experience may be considered per policy.
• Experience in administrative support, clerical tasks, data entry or office management preferred.
• Fresh graduates may be considered if they show required skills.
• Experience in document management, report prep and office coordination is an advantage.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Ability to organize and maintain electronic and physical records.
• Basic knowledge of spreadsheets, formatting and report prep.
• Familiarity with office management systems is an advantage.
• Good written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Good interpersonal and customer-service skills.
• Ability to work independently and in a team.

Responsabilidades

• Perform daily administrative and clerical tasks as assigned by the supervisor.
• Prepare, encode, print, scan, photocopy, and file documents.
• Organize and maintain filing systems (physical and electronic).
• Receive, sort, and distribute incoming and outgoing documents.
• Maintain office supplies and monitor inventory.
• Ensure office records are organized and accessible.
• Encode and update company information in designated systems.
• Maintain updated records, databases, and administrative files.
• Verify completeness and accuracy of documents before submission.
• Monitor document deadlines and follow up on pending requirements.
• Prepare daily, weekly, and monthly reports; consolidate information.
• Assist in preparing summaries, spreadsheets, and presentations.
• Ensure reports are accurate and submitted on time.
• Answer calls, emails; assist visitors professionally.
• Coordinate meetings, appointments, schedules, and office activities.
• Relay messages to appropriate personnel; follow up on requests.
• Monitor office supplies and replenish when needed.
• Maintain inventory of office materials and equipment.
• Coordinate repair or maintenance of office equipment.
• Ensure proper document filing, retrieval, retention, and disposal.
• Protect sensitive information per company policies.

Conocimientos

Attention to detail

Communication skills

Time management

Teamwork

Independent work

Educación

Bachelor's degree in Business Administration / Office Administration / Management

Herramientas

Microsoft Office (Word, Excel, PowerPoint)

Descripción del empleo

Rules and Responsibilities

A. Administrative and Clerical Duties

• Perform daily administrative and clerical tasks as assigned by the immediate supervisor.

• Prepare, encode, print, scan, photocopy, and file documents.

• Organize and maintain physical and electronic filing systems.

• Receive, sort, and distribute incoming and outgoing documents.

• Maintain office supplies and monitor inventory of administrative materials.

• Ensure that office records and documents are properly organized and accessible.

B. Data Entry and Record Management

• Encode and update company information accurately in the designated systems.

• Maintain updated records, databases, and administrative files.

• Verify the completeness and accuracy of documents before submission.

• Monitor document deadlines and follow up on pending requirements.

• Ensure that records are properly filed, protected, and maintained.

C. Report Preparation

• Prepare daily, weekly, and monthly reports as required.

• Consolidate information from different departments.

• Assist in preparing summaries, spreadsheets, presentations, and other reports.

• Ensure that reports are accurate, complete, and submitted on time.

• Report discrepancies or missing information to the appropriate personnel.

D. Communication and Coordination

• Answer phone calls, emails, and other official communications professionally.

• Receive and assist visitors, clients, suppliers, and business partners when necessary.

• Coordinate meetings, appointments, schedules, and office activities.

• Relay messages and important information to the appropriate personnel.

• Follow up on pending requests and administrative concerns.

E. Office Supplies and Equipment

• Monitor office supplies and prepare replenishment requests when necessary.

• Maintain an inventory of office materials and equipment.

• Coordinate the repair or maintenance of office equipment.

• Ensure that office resources are used properly and responsibly.

• Report damaged, missing, or malfunctioning equipment to the immediate supervisor.

F. Document Control and Confidentiality

• Handle company documents and records with care.

• Maintain the confidentiality of company information, employee records, and business transactions.

• Release documents only to authorized personnel.

• Follow proper procedures for document filing, retrieval, retention, and disposal.

• Ensure that sensitive information is protected in accordance with company policies and applicable data privacy requirements.

G. Departmental Support

• Provide administrative assistance to managers, supervisors, and other departments.

• Assist in preparing forms, purchase requests, memoranda, letters, and other business documents.

• Coordinate with accounting, HR, sales, operations, and other departments as needed.

• Assist in monitoring pending documents and administrative requirements.

• Perform other related duties assigned by the immediate supervisor or management.

QUALIFICATIONS:

• Graduate of a bachelor's degree in Business Administration, Office Administration, Management, or any related course.

• Applicants with relevant administrative experience and appropriate educational qualifications may be considered, depending on company policy.

• Preferably with experience in administrative support, clerical work, data entry, or office management.

• Fresh graduates may be considered if they demonstrate the required skills and willingness to learn.

• Experience in document management, report preparation, and office coordination is an advantage.

• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

• Ability to encode, organize, and maintain electronic and physical records.

• Basic knowledge of spreadsheets, document formatting, and report preparation.

• Familiarity with office management systems is an advantage.

• Good written and verbal communication skills.

• High attention to detail and accuracy.

• Ability to prioritize tasks and meet deadlines.

• Good interpersonal and customer-service skills.

• Ability to work independently and as part of a team.