Administrative Assistant [MPMC]

Anchor Land Holdings Inc.; Metro Manila; On-site; PHP 167,000 - 279,000; Full time

Job summary

Anchor Land Holdings Inc. is seeking a Property Administrative Assistant to provide essential administrative, secretarial, and clerical support to the Property Manager at our Manila site.

The role includes filing, correspondence, call handling, scheduling, and payments processing in a real estate context. The ideal candidate will have a bachelor's degree, about a year of administrative experience in real estate, strong organization and numerical skills, and solid English communication abilities.

Qualifications

• Bachelor's degree required.
• 1 year of administrative experience in real estate preferred.
• Experience in related real estate industries acceptable.
• Highly organized with strong numerical aptitude.
• Excellent oral and written communication skills.
• Computer proficient with basic Microsoft Office applications.
• Willing to be assigned in Binondo/Pasay.

Responsibilities

• Coordinate with Property Manager on administrative support.
• Prepare files and disseminate letters and correspondence.
• Screen incoming calls, mails and messages.
• Arrange and schedule appointments and meetings.
• Report to the Property Manager on project concerns.
• Maintain and safeguard documents at the site office.
• Monitor daily time records and leave schedules.
• Perform basic accounting duties: utilities billing, vouchers, petty cash, receipts.
• Coordinate tenant billing and collection.
• Monitor stock, office supplies and equipment; handle related duties.

Skills

Organized

Numerical skills

Communication skills

MS Office

Education

Bachelor's Degree

Job description

JOB SUMMARY

The Property Administrative Assistant is responsible for providing administrative, secretarial and clerical functions to the office of the Property Manager.

DUTIES & RESPONSIBILITIES:

1. Coordinates with the Property Manager on the needed administrative support;

2. Prepares files and disseminate letters, correspondence as assigned;

3. Handles and screens incoming telephone calls, mails and messages;

4. Arranges and schedules appointments, meetings of the Property Manager;

5. Reports to the Property Manager all related concerns at the project;

6. Responsible in maintaining, updating and safekeeping all important documents at the site office;

7. Monitors daily time records and leave schedule of personnel;

8. Performs basic accounting duties including but not limited to:

• Preparing of utilities billing for the month.

• Preparing vouchers and payments for contractor/suppliers.

• Preparing check and responsible for petty cash and corresponding receipts and other related documents.

• Preparing transaction tickets for processing.

• Coordinates tenants on billing and collection.

• Maintains report such as parking collection and tenant's receivables and collection.

• Ensures that correctness of receipts and billing prior to liquidation and processing.

9. Prepares documents, handles meetings and other special events;

10. Monitors stocks, office supplies and office equipment in the managed property;

11. Performs related duties and responsibilities as may be assigned from time to time.

QUALIFICATIONS:

• A Bachelor's Degree holder;

• With 1 year relevant administrative experience in real estate industry;

• Experience in related industries to real estate is acceptable;

• Must be highly organized and good with numbers

• Personable, with excellent oral and written communication skills;

• Computer proficient

• Proficiency in basic Microsoft Office applications is required;

• Willing to be assigned in Binondo/Pasay