ADMINISTRATIVE ASSISTANT III (RE-OPEN)

Technical Education and Skills Development Authority; Philippines; On-site; PHP 284,000 - 348,000; Full time

Job summary

TESDA is hiring an Administrative Assistant III (Re-Open) for the Foreign Relations and Project Development Division Planning Office at TESDA Central Office. The role focuses on filing, administrative support, inventory management, and coordination of programs and projects.

Candidates must have education as described and at least 1 year of relevant experience, plus training. The position offers structured government benefits and a salary of SG-9 with additional PERA.

Qualifications

• Education: Completion of 2 years of studies in college (prior to 2018), OR High School graduate with relevant vocational/trade course (prior to 2018), OR Completion of Grade 12/Senior High School under Technical-Vocational-Livelihood Track, OR Completion of Grade 10/Junior High School with relevant vocational/trade course (TESDA NC II) (starting 2018)
• Experience: 1 year of relevant experience
• Training: 4 hours of relevant training
• Eligibility: Relevant MC 11, s. 1996/Career Service (Sub-Professional)/First Level Eligibility

Responsibilities

• Maintains the filing (hard copy and e-copy) and documentation of the office;
• Provides administrative support to division;
• Maintains inventory of supplies and physical assets;
• Assists the Focal Persons in the coordination and monitoring programs and projects;
• Prepares administrative reports;
• Performs other functions as may be assigned

Skills

Planning Skills

Oral and Written Communication Skills

Monitoring and Evaluation Skills

Negotiation Skills

Research and Development Skills

Networking and Linkaging

Conflict Management Skills

Professional/Work Ethics

Assertive and can work under pressure

Analytical and Creative Thinking

Interpersonal Relations

Education

2 years of college

High School with vocational/trade course

Grade 12/Senior High Tech-Voc Livelihood

Grade 10/Junior High with NC II

Job description

POSITION: ADMINISTRATIVE ASSISTANT III (RE-OPEN)

ITEM NUMBER: TESDAB-ADAS3-35-2017

OFFICE: FOREIGN RELATIONS AND PROJECT DEVELOPMENT DIVISION(FRPDD) PLANNING OFFICE (PO), TESDA CENTRAL OFFICE

SALARY: SG-9 (PhP 24,329.00)PERA: P2,000.00

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

20% - Maintains the filing (hard copy and e-copy) and documentation of the office;20% - Provides administrative support to division;20% - Maintains inventory of supplies and physical assets;20% - Assists the Focal Persons in the coordination and monitoring programs and projects;10% - Prepares administrative reports; and10% - Performs other functions as may be assigned.

OTHER QUALIFICATIONS OF THE HIREE ARE:

Education: Completion of 2 years of studies in college (prior to 2018), OR High School graduate with relevant vocational/trade course (prior to 2018), OR Completion of Grade 12/Senior High School under Technical-Vocational-Livelihood Track, OR Completion of Grade 10/Junior High School with relevant vocational/trade course (TESDA NC II) (starting 2018)Experience: 1 year of relevant experienceTraining: 4 hours of relevant trainingEligibility: Relevant MC 11, s. 1996/Career Service (Sub-Professional)/First Level Eligibility

SPECIAL QUALIFICATIONS:

Planning SkillsOral and Written Communication SkillsMonitoring and Evaluation SkillsNegotiation SkillsResearch and Development SkillsSkills in Networking and LinkagingConflict Management SkillsAdheres to Professional/Work EthicsAssertive and can work under pressureWith Analytical and Creative ThinkingExcellent Interpersonal Relations

• Intent Letter indicating the position, office where the vacancy exists and its Item Number);
• Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2025) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2025 can be downloaded at the CSC website);
• Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicants;
• List of training programs attended indicating the number of training hours together with the certified photocopies of training certificates;
• Performance Evaluation System (PES) Ratings for Calendar Year 2025 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2025 or July to December 2025(if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agencies;
• Copy of previous appointment for TESDA applicants or applicants from other government agencies;
• List of at least five (5) references with complete contact details and email addresses for the following categories:
  • Superior
  • Peers
  • Subordinates (if applicable)
  • Clients (if applicable)
• Certified true copy of transcript of records/diploma;
• Authenticated copy of Eligibility by CSC or PRC;
• Awards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable);
• Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable); and
• Committees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)

“TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however that they meet the minimum requirements of the position to be filled”.

Failure to complete the submission of above documents within the set deadline shall mean disinterest to vie for the position paving the way for non-inclusion in the deliberation process.

ARMELA B. GUTIERREZ
Chief Administrative OfficerHuman Resource Management Division