Administrative Assistant III

Technical Education and Skills Development Authority; Navotas; On-site; PHP 239,000 - 324,000; Full time

Job summary

Technical Education and Skills Development Authority seeks an Administrative Assistant role to handle cash/transaction processing, document preparation for payments, and meticulous filing systems. You will support schedules, office supplies, and equipment maintenance while performing other admin duties as needed.

The candidate should have 2 years of college or equivalent vocational training, with 1 year of relevant experience and strong MS Office skills.

Qualifications

• Education: 2 years of college (pre-2018) or high school with relevant vocational/trade course (pre-2018) or Grade 12 with TESDA NC II (from 2018) or Grade 10 with relevant trade course (TESDA NC II).
• Experience: 1 year of relevant experience.
• Eligibility: Career Service (Sub Professional / First Level) 1996 rules.

Responsibilities

• General administrative duties including cashiering functions/transactions.
• Facilitate and prepare DV, ORS, Certificates and other documents for payments and monitor fund utilization.
• Develop and maintain filing and documentation system (hard and electronic).
• Schedule/update meetings, monitor supplies, equipment, and facilities, address concerns.
• Perform other administrative duties and tasks as assigned.

Skills

Written and oral communication

MS Office

Inter-personal skills

Work under pressure

Positive work values

Education

2 years of college

High school with vocational/trade

Grade 12/Senior High, TVL track

Grade 10 with NC II

Tools

MS Office Applications

Job description

SALARY: SG-9 Php 23,226.00PERA: Php 2,000.00

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 30% Performs general administrative duties to include but not limited Cashering functions/transactions
• 20% Facilitates/prepares DV, ORS, Certificates and other supporting documents for payments (mobile, PLDT, RATA, travels, Catering Services and S/M supplies) and monitors fund utilization of the division
• 20% Develops/maintains efficient and effective filling and documentation system (hard and e-copy)
• 15% Schedules and/or updates schedule of meetings, monitors the office’s supplies and materials, functionality of machines & equipment, furniture & fixture, lighting power supply, among other and ensures concerns are addressed and fixed
• 10% Performs general administrative duties to include but not limited to: photocopying, faxing, mailing, filing, and coordination with other offices, among others; and
• 5% Performs other administrative functions as maybe assigned

OTHER QUALIFICATIONS OF THE HIREE ARE:

Education: Completion of 2 years of studies in college (prior to 2018), OR High school graduate with relevant vocational/trade course (prior to 2018), OR Completion of Grade 12/Senior High School under Technical-Vocational-Livelihood Track, OR Completion of Grade 10/Junior High School with relevant vocational/trade course (TESDA NC II) (starting 2018). Experience: 1 Year of relevant experience Training: 4 Hours of relevant training Eligibility: Relevant MC 11 s 1996 Career Service (Sub Professional / First Level Eligibility)

SPECIAL QUALIFICATIONS:

• Preferably a holder of National Certificate in Bookkeeping NC III
• Exceptional skills in written and oral communication
• Knowledgeable in MS Office Applications
• Possesses positive work values
• Good inter-personal relationships and work attitude
• Good moral character and work ethics
• Willing to work under pressure

“TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however, that they meet the minimum requirements of the position to be filled”.

MICHAEL SERGIO T. FRANCISCO
Human Resource Officer, TESDA National Capital Region