ADMINISTRATIVE ASSISTANT III

Technical Education and Skills Development Authority; Philippines; On-site; PHP 236,000 - 283,000; Full time

Job summary

Technical Education and Skills Development Authority (TESDA) seeks a qualified administrative staffer at the Central Office to handle encoding, filing, and correspondence. The role involves processing vouchers, answering calls, and general office support in a busy government environment.

Requirements include completion of 2 years of college or a high school diploma with a relevant vocational/trade course, plus at least one year of related experience.

Qualifications

• Education: 2 years of college or HS with relevant vocational/trade course (pre-2018).
• Experience: 1 year of relevant experience.
• Training: 4 hours of relevant training.
• Eligibility: MC 11, s.1996 / Career Service (Sub-Professional) / First Level Eligibility

Responsibilities

• Operates the computer in encoding and printing data from source documents.
• Maintains the filling and documentation of the office.
• Assists in recording of incoming and outgoing correspondence.
• Prepares Disbursement Vouchers and Obligation Requests.
• Answers telephones queries.
• Performs other related functions.

Skills

Planning Skills

Oral & Written Comm

Monitoring & Evaluation

Negotiation Skills

Research & Development

Networking & Linkaging

Conflict Management

Work Ethic

Analytical Thinking

Interpersonal Relations

Education

2-year college / vocational course (pre-2018)

HS with vocational course (pre-2018)

TS TESDA NC II (starting 2018)

Job description

OFFICE:

OFFICE OF THE EXECUTIVE DIRECTOR (OED), PARTNERSHIP AND LINKAGES OFFICE (PLO), TESDA CENTRAL OFFICE

SALARY:

SG-9 (PhP 23,226.00) PERA: P2,000.00

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

20 % - Operates the computer in encoding and printing data from source documents;20 % - Maintains the filling and documentation of the office;20 % - Assists in the recording of incoming and outgoing correspondence;20 % - Prepares Disbursement Vouchers and Obligation Request;10 % - Answer telephones queries; and10 % - Performs other related functions.

OTHER QUALIFICATIONS OF THE HIREE ARE:

Education: Completion of 2 years studies in college (prior to 2018), OR High School graduate with relevant vocational/trade course (prior to 2018), OR Completion of Grade 12/Senior High School under Technical-Vocational-Livelihood Track, OR Completion of Grade 10/Junior High School with relevant vocational/trade course (TESDA NC II) (starting 2018)Experience: 1 year of relevant experienceTraining: 4 hours of relevant trainingEligibility: Relevant MC 11, s.1996/ Career Service (Sub-Professional)/ First Level Eligibility

SPECIAL QUALIFICATIONS:

• Planning Skills
• Oral and Written Communication Skills
• Monitoring and Evaluation Skills
• Negotiation Skills
• Research and Development Skills
• Skills in Networking and Linkaging
• Conflict Management Skills
• Adheres to Professional/Work Ethics
• Assertive and can work under pressure
• With Analytical and Creative Thinking
• Excellent Interpersonal Relations

• Intent Letter indicating the position, office where the vacancy exists and its Item Number);
• Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2025) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2025 can be downloaded at the CSC website);
• Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicants;
• List of supervisory/managerial training programs attended indicating the number of training hours together with the certified photocopies of training certificates;
• Performance Evaluation System (PES) Ratings for Calendar Year 2024 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2025 (if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agencies;
• Copy of previous appointment for TESDA applicants or applicants from other government agencies;
• List of at least five (5) references with complete contact details and email addresses for the following categories:
  • Superior
  • Peers
  • Subordinates (if applicable)
  • Clients (if applicable)
• Certified true copy of transcript of records/diploma;
• Authenticated copy of Eligibility by CSC or PRC;
• Awards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable);
• Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable); and
• Committees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)

“TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however that they meet the minimum requirements of the position to be filled”.

Failure to complete the submission of above documents within the set deadline shall mean disinterest to vie for the position paving the way for non-inclusion in the deliberation process.

ARMELA B. GUTIERREZ
Chief Administrative OfficerHuman Resource Management Division