Administrative Assistant

Acuapharma Inc; Taytay; On-site; PHP 167,000 - 279,000; Full time

Job summary

Acuapharma Inc. is seeking a detail-oriented Administrative Assistant to support daily office operations, bookkeeping, and records management in Taytay, Philippines.

You will handle filing, data entry, client inquiries, supplier coordination, and basic accounting tasks using MS Excel and Word. The role requires at least 1 year of relevant experience and strong organizational skills.

Qualifications

• Graduate of any 4-year college course, preferably Business Administration, Office Administration, Management, Accounting, Finance, or a related field.
• With at least 1 year of experience in administrative work/bookkeeping/billing/collections/basic accounting.
• Basic understanding of accounting principles, financial documentation, and record-keeping.
• Knowledgeable in email, online communication platforms, and basic office software.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Detail-oriented and capable of handling financial and administrative records accurately.
• Able to multitask, prioritize work, and meet deadlines.
• Professional, dependable, organized, and willing to learn.
• Willing to perform other administrative and accounting-support tasks as assigned by management.

Responsibilities

• Perform general administrative and clerical tasks, including filing, encoding, photocopying, scanning, and document preparation.
• Maintain and organize company, client, laboratory, financial, and administrative records.
• Receive and respond to routine inquiries from clients, employees, suppliers, and other stakeholders through phone, email, messaging platforms, and in-person communication.
• Assist in receiving and recording client requests, sample submissions, laboratory documents, and other relevant information.
• Prepare, encode, and monitor documents, forms, reports, purchase requests, and other administrative records.
• Assist in preparing cash disbursement, petty cash, reimbursement, and liquidation records and ensure that supporting documents are complete.
• Assist in monitoring accounts receivable.
• Assist in coordinating with suppliers regarding quotations, invoices, deliveries, and payment-related documentation.
• Assist in monitoring office and laboratory supplies and coordinate requests for replenishment when necessary.
• Ensure that administrative and financial records are accurate, complete, updated, and properly maintained.
• Perform other related duties and responsibilities that may be assigned by the immediate supervisor or management.

Skills

Written and verbal communication

Organizational skills

Time management

Attention to detail

Multitasking

Microsoft Excel

Microsoft Word

Education

Bachelor’s degree or equivalent in Business Administration/Office Administration/Management/Accounting/Finance

Tools

Microsoft Excel

Microsoft Word

Job description

Duties and Responsibilities

• Perform general administrative and clerical tasks, including filing, encoding, photocopying, scanning, and document preparation.

• Maintain and organize company, client, laboratory, financial, and administrative records.

• Receive and respond to routine inquiries from clients, employees, suppliers, and other stakeholders through phone, email, messaging platforms, and in-person communication.

• Assist in receiving and recording client requests, sample submissions, laboratory documents, and other relevant information.

• Prepare, encode, and monitor documents, forms, reports, purchase requests, and other administrative records.

• Assist in preparing cash disbursement, petty cash, reimbursement, and liquidation records and ensure that supporting documents are complete.

• Assist in monitoring accounts receivable.

• Assist in coordinating with suppliers regarding quotations, invoices, deliveries, and payment-related documentation.

• Assist in monitoring office and laboratory supplies and coordinate requests for replenishment when necessary.

• Ensure that administrative and financial records are accurate, complete, updated, and properly maintained.

• Perform other related duties and responsibilities that may be assigned by the immediate supervisor or management.

Qualifications

• Graduate of any 4-year college course, preferably Business Administration, Office Administration, Management, Accounting, Finance, or a related field.

• With at least 1 year of experience in administrative work/bookkeeping/billing/collections/basic accounting.

• Basic understanding of accounting principles, financial documentation, and record-keeping.

• Proficient in Microsoft Office, particularly Microsoft Excel and Word.

• Knowledgeable in email, online communication platforms, and basic office software.

• Good written and verbal communication skills.

• Strong organizational and time-management skills.

• Detail-oriented and capable of handling financial and administrative records accurately.

• Able to handle confidential information responsibly.

• Able to multitask, prioritize work, and meet deadlines.

• Professional, dependable, organized, and willing to learn.

• Willing to perform other administrative and accounting-support tasks as assigned by management.