Administrative Assistant

Eton Properties Management Corporation; Santa Rosa; On-site; PHP 279,000 - 424,000; Full time

Job summary

Eton Property Management Corporation (EPMC) is seeking an Administrative Assistant to support the Property Management Group in its on-site Santa Rosa, Laguna operations. You will handle day-to-day office tasks, document control, and coordination with stakeholders to ensure smooth property management operations.

The role requires a Bachelor’s degree in a related field and 1+ year in property management or similar admin functions. Experience with payment requests and document workflows is a plus.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 1+ year of experience in property management and operations preferred.
• Preferably with 4 years of experience in administrative support, cashiering, accounts payable, and accounts receivable functions.
• Strong knowledge of office administration, records management, and document control processes.

Responsibilities

• Provide administrative support to the Property Management Group and ensure efficient day-to-day office operations.
• Maintain, organize, and file property management documents, records, and correspondence for easy retrieval and reference.
• Receive, log, track, and route incoming and outgoing documents, including purchase requisitions, payment requests, contracts, and related approvals.
• Ensure completeness and accuracy of supporting documents, justifications, budgets, and contracts attached to approval requests.
• Assist in consolidating property accomplishment reports and other materials for weekly and monthly management meetings.
• Coordinate meetings, schedules, and communications with internal stakeholders, building managers, tenants, homeowners' associations, and external parties.
• Prepare, route, and distribute memos, circulars, and official communications to concerned departments and property personnel.
• Support administrative functions such as office supply management, document routing, and information dissemination.
• Arrange meeting venues and ensure the availability of training rooms, conference facilities, and audio-visual equipment.
• Manage incoming calls and inquiries while providing timely administrative assistance to the Property Management Team.

Skills

Office administration

Records management

Document control

Time management

Communication skills

Education

Bachelor's degree in Business Administration or related 4-year course

Tools

Microsoft Word

Excel

PowerPoint

Job description

Go Beyond. Care Beyond. Grow Beyond.

Some careers go beyond managing properties—they create exceptional experiences, build lasting relationships, and help communities thrive every day.

At Eton Property Management Corporation (EPMC), we believe that great communities are built not only through quality developments but also through exceptional property management. As the property management arm of Eton Properties Philippines Inc., we are committed to delivering safe, sustainable, and well-managed residential, office, retail, and mixed-use developments where people can live, work, and thrive.

Behind every well-managed property is a team of dedicated professionals who are passionate about customer experience excellence, operational efficiency, and creating positive experiences for our tenants, clients, and communities.

We are currently looking for Administrative Assistant to join our team.

In this role, you'll have the opportunity to contribute your expertise, collaborate with passionate professionals, and make a meaningful impact while advancing your career in a dynamic and service-driven organization.

What You'll Do

• Provide administrative support to the Property Management Group and ensure efficient day-to-day office operations.
• Maintain, organize, and file property management documents, records, and correspondence for easy retrieval and reference.
• Receive, log, track, and route incoming and outgoing documents, including purchase requisitions, payment requests, contracts, and related approvals.
• Ensure completeness and accuracy of supporting documents, justifications, budgets, and contracts attached to approval requests.
• Assist in consolidating property accomplishment reports and other materials for weekly and monthly management meetings.
• Coordinate meetings, schedules, and communications with internal stakeholders, building managers, tenants, homeowners' associations, and external parties.
• Prepare, route, and distribute memos, circulars, and official communications to concerned departments and property personnel.
• Support administrative functions such as office supply management, document routing, and information dissemination.
• Arrange meeting venues and ensure the availability of training rooms, conference facilities, and audio-visual equipment.
• Manage incoming calls and inquiries while providing timely administrative assistance to the Property Management Team.

What You'll Bring

• Bachelor's degree in Business Administration, Management, or any related 4-year business course.
• At least 1 year of experience in property management and operations, preferably within a high-rise condominium environment.
• Preferably with 4 years of experience in administrative support, cashiering, accounts payable, and accounts receivable functions.
• Strong knowledge of office administration, records management, and document control processes.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Experience handling and monitoring payment requests, purchase requisitions, and related supporting documents.
• Strong organizational and time management skills with the ability to manage multiple tasks and deadlines.
• Excellent communication and coordination skills for dealing with internal and external stakeholders.
• High attention to detail and accuracy in document processing and record keeping.
• Demonstrates professionalism, customer service orientation, and the ability to handle confidential information responsibly.

Location: Eton City | Santa Rosa Laguna
Work Setup: On-site

Candidates whose qualifications better match another opportunity within the organization may also be considered for alternative roles.

Why Go Beyond with EPMC?

At EPMC, your career is about more than managing properties—it’s about creating environments where people feel safe, connected, and proud to belong. We empower our people to deliver service excellence, continuously improve, and make a positive impact on the communities we manage.

Joining EPMC means you'll:

• Create meaningful experiences by delivering exceptional service and contributing to safe, sustainable, and thriving communities.
• Grow with purpose through continuous learning, career development opportunities, and meaningful work that challenges you to go beyond.
• Thrive in a collaborative culture where integrity, teamwork, accountability, and customer focus empower you to succeed and make a lasting impact.

Go Beyond. Deliver Excellence. Grow Your Career. Make Every Community Thrive.

Explore career opportunities at www.etonproperties.com.ph/careers