PROPERTY MANAGEMENT ASSISTANT

Private Advertiser; Rizal; On-site; PHP 279,000 - 391,000; Full time

Job summary

Private Advertiser in Rizal is seeking a Property Management Assistant to support the Property Manager in the day-to-day operations, maintenance, and administration of company properties and communities. The role involves coordinating with homeowners, contractors, service providers, and internal departments to ensure properties are well-maintained and community standards are upheld.

Must be based in or near Antipolo or Binangonan, Rizal; onsite work schedule is Monday–Friday, 9:00 AM–6:00 PM,

Qualifications

• Bachelor's degree in Property Management, Business Administration, or Real Estate Management.
• 1–2 years of experience in property management or related fields.
• Experience in residential property or community management is an advantage.
• Strong coordination and communication skills.

Responsibilities

• Assist in maintaining cleanliness, safety, orderliness, and functionality of properties and common areas.
• Conduct regular site inspections and document maintenance concerns.
• Coordinate with homeowners, contractors, and internal teams.
• Prepare incident and maintenance reports.
• Assist in HOA organization and policy enforcement.
• Monitor site utilities and security; track time records.

Skills

Coordination

Organizational skills

Problem-solving

Communication skills

Customer service

Documentation

Independent work

Field-based work

Education

Bachelor's degree in Property Management, Business Administration, Real Estate Management

Tools

Microsoft Office (Word & Excel)

Job description

PROPERTY MANAGEMENT ASSISTANT

Work Location: Rizal
Work Setup: Onsite
Schedule: Monday–Friday | 9:00 AM–6:00 PM
Employment Type: Full-time

JOB OVERVIEW

We are looking for a Property Management Assistant to support the Property Manager in the day-to-day operations, maintenance, and administration of company properties and communities.

The role involves coordinating with homeowners, contractors, service providers, and internal departments to ensure properties are well-maintained, concerns are addressed promptly, and community standards are consistently upheld.

DUTIES & RESPONSIBILITIES

• Assist in maintaining the cleanliness, safety, orderliness, and functionality of properties, facilities, and common areas.

• Conduct regular site inspections and identify maintenance, repair, and operational concerns.

• Assist with site visits, punch listing, unit inspections, and property turnovers.

• Monitor the condition of facilities, utilities, CCTV systems, and common areas.

• Assist in clubhouse operations, including monitoring electricity, water consumption, and other facility requirements.

• Receive, document, and coordinate the resolution of homeowners’ concerns, warranty issues, maintenance requests, and complaints.

• Coordinate with Engineering and other departments for property assessments, repairs, and corrective actions.

• Communicate community policies, procedures, announcements, and other important information to homeowners and residents.

• Assist in implementing community regulations, including car sticker/pass systems and other site policies.

• Support the organization, formation, and election of Homeowners Associations (HOAs).

• Coordinate with contractors, suppliers, and service providers for maintenance, repairs, and property-related requirements.

• Monitor the performance and compliance of site service providers, including security, gardening, housekeeping, and other contractors.

• Monitor and follow up on outstanding repairs, maintenance concerns, and service requests.

• Prepare and maintain incident reports, accomplishment reports, repair requests, inspection reports, and other property-related documentation.

• Assist in preparing requisitions for supplies, equipment, tools, and other materials required for site operations.

• Maintain accurate records of homeowner concerns, repairs, inspections, and site activities.

• Validate and monitor Daily Time Records (DTRs) of site personnel and coordinate discrepancies with concerned parties.

• Assist in coordinating security-related matters and ensure proper implementation of site security protocols.

• Monitor compliance with established community and property standards.

QUALIFICATIONS

• Bachelor's degree in Property Management, Business Administration, Real Estate Management, or a related field is preferred.

• At least 1–2 years of experience in property management, site administration, real estate operations, facilities management, or a related field.

• Experience in residential property or community management is an advantage.

• Strong coordination, organizational, and problem-solving skills.

• Excellent communication and interpersonal skills.

• Strong customer service orientation and ability to handle homeowner concerns professionally.

• Basic knowledge of property maintenance, facilities, and site operations.

• Good documentation and report-writing skills.

• Proficient in Microsoft Office, particularly Word and Excel.

• Able to work independently, manage multiple priorities, and follow through on assigned tasks.

• Willing to conduct regular site visits and work in a field-based environment.

HIGHLY PREFERRED

• Can drive and possesses a valid driver's license; motorcycle operation is an advantage.

• Willing to work flexible hours, including occasional weekends or holidays when site operations require.

• Willing to travel between company properties and project sites.

• Must be based in or near Antipolo or Binangonan, Rizal.

WHY JOIN?

If you are organized, proactive, and enjoy working in a hands-on property operations environment, this role offers an opportunity to develop your experience in property and community management while working closely with homeowners, contractors, and internal teams.