ADMINISTRATIVE ASSISTANT – PROPERTIES MANAGEMENT

Pedrollo Inc.; Quezon City; On-site; PHP 156,000 - 223,000; Full time

Job summary

Pedrollo Inc. is seeking an Administrative Assistant to work directly with the Company Owner in Quezon City. The role requires meticulous organization, discretion, and strong MS Office skills to support personal and property-related administration.

You will coordinate with tenants, vendors, and government offices, manage schedules, prepare reports in Excel, and handle confidential information with professionalism. Monday to Saturday, 8:00 AM to 5:00 PM. Office-based with occasional errands.

Qualifications

• Bachelor's degree in Marketing, Business Management, or related field.
• Strong MS Office and Excel skills.
• Excellent written and verbal communication.
• Highly organized and detail-oriented.
• Trustworthy and discreet with information.
• Able to work independently with minimal supervision.
• Willing to perform office-based and outside errands.
• Willing to work in Quezon City, Monday to Saturday, 8:00 AM - 5:00 PM.

Responsibilities

• Provide direct administrative and personal support to the Company Owner.
• Assist in the management and monitoring of the Owner's properties, including documentation and payments.
• Coordinate with tenants, contractors, suppliers, service providers, government offices, and others regarding property matters.
• Monitor rental payments, property expenses, utility bills, and related obligations.
• Maintain and organize property records, contracts, receipts, statements, permits, and documents.
• Assist in scheduling and coordinating property inspections, repairs, and services.
• Prepare and maintain Excel spreadsheets, reports, and monitoring sheets.
• Assist in processing documents, payments, purchases, and errands.
• Handle confidential personal, financial, property, and business information with discretion.
• Manage schedules, appointments, reminders, and follow-ups as requested by the Owner.

Skills

MS Office

Excel proficiency

Communication

Organization

Confidentiality

Independence

Time management

Education

Bachelor's Degree in Marketing, Business Management, or related

Tools

MS Office Suite

MS Excel

Job description

ADMINISTRATIVE ASSISTANT - PROPERTIES MANAGEMENT

We are looking for a highly organized, trustworthy, and detail-oriented Administrative Assistant who will work directly with the Company Owner in managing and coordinating matters related to her properties, personal administrative requirements, and other tasks that may be assigned.

Key responsibilities

• Provide direct administrative and personal support to the Company Owner.
• Assist in the management and monitoring of the Owner's properties, including documentation, payments, maintenance, repairs, and other property-related concerns.
• Coordinate with tenants, contractors, suppliers, service providers, government offices, and other parties regarding property-related matters.
• Monitor rental payments, property expenses, utility bills, dues, taxes, and other related obligations.
• Maintain and organize property records, contracts, receipts, statements, permits, and other important documents.
• Assist in scheduling and coordinating property inspections, repairs, maintenance, and other services.
• Prepare and maintain Excel spreadsheets, reports, monitoring sheets, and records related to properties and other assigned matters.
• Assist in processing documents, payments, purchases, errands, and other administrative requirements of the Owner.
• Handle confidential personal, financial, property, and business information with strict discretion and professionalism.
• Manage schedules, appointments, reminders, and follow-ups as requested by the Owner.

Qualifications

• Bachelor's Degree in Marketing, Business Management, or any Management-related course.
• Proficient in MS Office, particularly MS Excel.
• Excellent oral and written communication skills.
• Highly organized and detail-oriented.
• Trustworthy, discreet, analytical, and responsible.
• Able to handle confidential information appropriately.
• Can work independently with minimal supervision.
• Good coordination, follow-up, and problem-solving skills.
• Willing to perform both office-based and occasional outside/errand-related tasks.
• Willing to work in Quezon City, Monday to Saturday, 8:00 AM-5:00 PM.