On-Site Property Management Admin

Eton Properties Management Corporation; Santa Rosa; On-site; PHP 279,000 - 424,000; Full time

Job summary

Eton Property Management Corporation (EPMC) is seeking an Administrative Assistant to support the Property Management Group in its on-site Santa Rosa, Laguna operations. You will handle day-to-day office tasks, document control, and coordination with stakeholders to ensure smooth property management operations.

The role requires a Bachelor’s degree in a related field and 1+ year in property management or similar admin functions. Experience with payment requests and document workflows is a plus.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 1+ year of experience in property management and operations preferred.
• Preferably with 4 years of experience in administrative support, cashiering, accounts payable, and accounts receivable functions.
• Strong knowledge of office administration, records management, and document control processes.

Responsibilities

• Provide administrative support to the Property Management Group and ensure efficient day-to-day office operations.
• Maintain, organize, and file property management documents, records, and correspondence for easy retrieval and reference.
• Receive, log, track, and route incoming and outgoing documents, including purchase requisitions, payment requests, contracts, and related approvals.
• Ensure completeness and accuracy of supporting documents, justifications, budgets, and contracts attached to approval requests.
• Assist in consolidating property accomplishment reports and other materials for weekly and monthly management meetings.
• Coordinate meetings, schedules, and communications with internal stakeholders, building managers, tenants, homeowners' associations, and external parties.
• Prepare, route, and distribute memos, circulars, and official communications to concerned departments and property personnel.
• Support administrative functions such as office supply management, document routing, and information dissemination.
• Arrange meeting venues and ensure the availability of training rooms, conference facilities, and audio-visual equipment.
• Manage incoming calls and inquiries while providing timely administrative assistance to the Property Management Team.

Skills

Office administration

Records management

Document control

Time management

Communication skills

Education

Bachelor's degree in Business Administration or related 4-year course

Tools

Microsoft Word

Excel

PowerPoint

Job description

Eton Property Management Corporation (EPMC) is seeking an Administrative Assistant to support the Property Management Group in its on-site Santa Rosa, Laguna operations. You will handle day-to-day office tasks, document control, and coordination with stakeholders to ensure smooth property management operations.

The role requires a Bachelor’s degree in a related field and 1+ year in property management or similar admin functions. Experience with payment requests and document workflows is a plus.