ADMINISTRATIVE ASSISTANT

SKYTECH IT PARK; San Simon; On-site; PHP 1,800,000 - 2,400,000; Full time

Job summary

SKYTECH IT PARK in the Philippines is seeking an organized administrative assistant to support daily operations from its San Simon location. The role involves managing files, preparing letters and reports, and handling inquiries with a professional touch.

You will schedule meetings, maintain calendars, and assist with events, while coordinating with clients and departments. Data entry, confidentiality, and inventory tasks are also part of the duties, contributing to smooth office functions.

Responsibilities

• Manage and organize office files, documents, records, and databases.
• Prepare letters, reports, presentations, forms, and other office documents.
• Answer phone calls, emails, and other inquiries professionally.
• Schedule meetings, appointments, and company activities.
• Maintain calendars and coordinate schedules of supervisors or managers.
• Receive, sort, and distribute incoming mail and documents.
• Assist with purchasing office supplies and monitoring inventory.
• Coordinate with clients, employees, suppliers, and other departments.
• Take meeting minutes and assist in preparing meeting materials.
• Perform data entry and maintain accurate records.
• Handle confidential information appropriately.
• Assist managers and other staff with daily administrative tasks.
• Support company events, projects, and other office activities.
• Perform other administrative duties as assigned.

Job description

Duties and Responsibilities

• Manage and organize office files, documents, records, and databases.

• Prepare letters, reports, presentations, forms, and other office documents.

• Answer phone calls, emails, and other inquiries professionally.

• Schedule meetings, appointments, and company activities.

• Maintain calendars and coordinate schedules of supervisors or managers.

• Receive, sort, and distribute incoming mail and documents.

• Assist with purchasing office supplies and monitoring inventory.

• Coordinate with clients, employees, suppliers, and other departments.

• Take meeting minutes and assist in preparing meeting materials.

• Perform data entry and maintain accurate records.

• Handle confidential information appropriately.

• Assist managers and other staff with daily administrative tasks.

• Support company events, projects, and other office activities.

• Perform other administrative duties as assigned.