Admin Assistant

Team Global Facility Solutions Inc.; Naga; On-site; PHP 201,000 - 279,000; Full time

Job summary

Team Global Facility Solutions Inc. is seeking an organized administrative professional in the Philippines to support daily operations and document management. The role involves handling communications, scheduling meetings, data entry, and preparation of business documents.

The ideal candidate will assist HR tasks as needed, coordinate with multiple departments, and ensure confidentiality of company records while supporting management with various administrative responsibilities.

Responsibilities

• Prepare, organize, and maintain documents, reports, records, and files.
• Handle emails, phone calls, and other office communications professionally.
• Assist in scheduling meetings, appointments, and company activities.
• Encode and update data accurately in spreadsheets and company systems.
• Prepare letters, memos, presentations, and other business documents.
• Coordinate with employees, clients, suppliers, and other departments as needed.
• Monitor office supplies and assist with inventory and purchasing requests.
• Assist with employee records, attendance, and other HR-related administrative tasks when required.
• Support management and other departments with administrative requirements.
• Ensure confidential information and company records are properly handled.
• Perform other administrative duties assigned by the supervisor or management.

Job description

• Perform general administrative and clerical tasks.

• Prepare, organize, and maintain documents, reports, records, and files.

• Handle emails, phone calls, and other office communications professionally.

• Assist in scheduling meetings, appointments, and company activities.

• Encode and update data accurately in spreadsheets and company systems.

• Prepare letters, memos, presentations, and other business documents.

• Coordinate with employees, clients, suppliers, and other departments as needed.

• Monitor office supplies and assist with inventory and purchasing requests.

• Assist with employee records, attendance, and other HR-related administrative tasks when required.

• Support management and other departments with administrative requirements.

• Ensure confidential information and company records are properly handled.

• Perform other administrative duties assigned by the supervisor or management.