Admin Assistant

Puerto Primera Incorporated; Olongapo; On-site; PHP 180,000 - 240,000; Full time

Job summary

Puerto Primera Incorporated is seeking an organized Administrative Assistant to support daily office operations in the Philippines.

Responsibilities include handling correspondence, preparing letters and reports, maintaining records, coordinating with clients and suppliers, and assisting HR-related documents. The role offers diverse, hands-on clerical work within a small team.

Responsibilities

• Perform daily administrative and clerical tasks.
• Prepare letters, reports, forms, and other business documents.
• Maintain organized and accurate office records and files.
• Handle incoming and outgoing correspondence.
• Maintain proper filing and documentation of company records.
• Monitor and update administrative documents and trackers.
• Ensure documents are complete, accurate, and properly submitted.
• Assist in the preparation and processing of company documents.
• Document and Records Management
• Assist in monitoring attendance, DTRs, leave applications, and other employee records.
• Coordinate employee requirements and HR-related documents.
• Coordinate with clients, suppliers, employees, and Head Office as required.
• Assist in requesting and comparing supplier quotations.
• Coordinate purchase requests and procurement documents.
• Monitor office supplies and other administrative requirements.
• Assist in ensuring timely submission of administrative and compliance documents.
• Perform other administrative duties assigned by the immediate supervisor.

Job description

1. Perform daily administrative and clerical tasks.

2. Prepare letters, reports, forms, and other business documents.

3. Maintain organized and accurate office records and files.

4. Handle incoming and outgoing correspondence.

5. Maintain proper filing and documentation of company records.

6. Monitor and update administrative documents and trackers.

7. Ensure documents are complete, accurate, and properly submitted.

8. Assist in the preparation and processing of company documents.

9. Document and Records Management

10. Assist in monitoring attendance, DTRs, leave applications, and other employee records.

11. Coordinate employee requirements and HR-related documents.

12. Coordinate with clients, suppliers, employees, and Head Office as required.

13. Assist in requesting and comparing supplier quotations.

14. Coordinate purchase requests and procurement documents.

15. Monitor office supplies and other administrative requirements.

16. Assist in ensuring timely submission of administrative and compliance documents.

17. Perform other administrative duties assigned by the immediate supervisor.