ADMINISTRATIVE ASSISTANT

International Marketing Group; Philippines; On-site; PHP 223,000 - 357,000; Full time

Job summary

International Marketing Group is seeking an organized Administrative Assistant to provide essential administrative and operational support. The role requires attention to detail, strong decision-making, and the ability to handle multiple tasks with minimal supervision.

The ideal candidate has a Bachelor’s degree and 1–2 years of experience in administrative roles, plus proficiency in Microsoft Office and Google Workspace. This is an onsite position with Saturday work as part of the schedule.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 1–2 years of administrative or office support experience.
• Strong decision-making, problem-solving, and organizational skills.
• Ability to work independently and manage multiple tasks.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy.
• Willing to work onsite and follow schedule, including Saturdays.

Responsibilities

• Perform daily administrative and clerical tasks and maintain documents.
• Coordinate with internal departments, clients, suppliers on admin matters.
• Monitor office supplies and follow up on pending documents and tasks.
• Prepare reports, presentations, and other documents with accuracy.
• Assess issues, make decisions, escalate complex matters to supervisor.
• Prioritize tasks, maintain confidentiality, and handle additional duties as assigned.

Skills

Decision making

Problem solving

Organizational skills

Independent work

Communication skills

Education

Bachelor’s degree in Business Administration/Office Administration/Management

Tools

Microsoft Office

Google Workspace

Job description

Job Summary

We are looking for a highly organized, detail-oriented, and reliable Administrative Assistant to provide administrative and operational support. The ideal candidate should have proven experience in administrative work, strong decision-making and problem-solving skills, and the ability to manage multiple tasks efficiently with minimal supervision.

Key Responsibilities

• Perform daily administrative and clerical tasks, including preparing, organizing, encoding, filing, and maintaining company documents, records, reports, and other administrative materials.
• Coordinate with internal departments, clients, suppliers, and other stakeholders regarding administrative concerns, requests, schedules, meetings, and company activities.
• Monitor office supplies, administrative requests, pending documents, and assigned tasks, ensuring timely follow-up and completion.
• Prepare reports, presentations, correspondence, and other documents while ensuring accuracy, completeness, and proper documentation.
• Assess administrative concerns, make sound decisions, resolve routine issues independently, and escape complex or sensitive matters to the appropriate supervisor or management when necessary.
• Prioritize multiple responsibilities, manage urgent requests effectively, maintain confidentiality, and perform other administrative duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management, or a related field*.
• With at least 1-2 years of experience in administrative or office support work.
• Strong decision-making, problem-solving, and organizational skills*.
• Proven ability to work independently, take initiative, and manage multiple tasks efficiently.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint)* and Google Workspace.
• Keen attention to detail and accuracy.
• Responsible, dependable, and able to prioritize tasks and meet deadlines.
• Professional attitude with strong interpersonal and coordination skills.
• Able to handle confidential information with discretion.
• Willing to work onsite and follow the company’s working schedule.
• Willing to work Saturdays (Monday - Saturday)