Admin Assistant

Autokid Mobility Solutions; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

Autokid Mobility Solutions is seeking an Admin Assistant in the Philippines to provide essential administrative and clerical support for day-to-day operations. You will manage documents, records, reports, and coordination across departments.

The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office and Google Workspace. You will handle communications, scheduling, and HR-related tasks when needed in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or related field.
• College undergraduates with relevant work experience may be considered.
• Experience in administrative/clerical functions is advantageous.
• Proficient with Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative and clerical support to the department or branch.
• Prepare, organize, encode, and maintain company documents and records.
• Handle filing and safekeeping of important documents.
• Prepare reports, correspondence, forms, and other administrative documents.
• Assist in monitoring office supplies, equipment, and other administrative needs.
• Coordinate with other departments regarding requests and documents.
• Answer emails, calls, and inquiries professionally.
• Schedule meetings and company activities.
• Monitor and process administrative requests and transactions.
• Maintain accurate records of employees, customers, suppliers, or transactions.
• Assist HR-related tasks like attendance monitoring and onboarding when needed.
• Monitor branch expenses and documentation.
• Ensure documents are complete and properly filed.
• Maintain confidentiality of information.
• Perform other admin duties as assigned.

Skills

Microsoft Office

Google Workspace

Written and verbal communication

Organizational skills

Time management

Detail-oriented

Teamwork

Independent work

Education

Bachelor's degree in Business Administration or related field

College undergraduates with relevant experience considered

Tools

Basic computer applications

Job description

Job Summary

The Admin Assistant provides administrative and clerical support to ensure the smooth and efficient day-to-day operations of the department or branch. The role involves handling documents, records, coordination, reports, and other administrative tasks.

Key Responsibilities

• Provide administrative and clerical support to the department or branch.

• Prepare, organize, encode, and maintain company documents and records.

• Handle filing and safekeeping of important documents.

• Prepare reports, correspondence, forms, and other administrative documents.

• Assist in monitoring office supplies, equipment, and other administrative requirements.

• Coordinate with different departments regarding requests, documents, and other concerns.

• Receive and respond to emails, calls, and inquiries professionally.

• Assist in scheduling meetings, appointments, and other company activities.

• Monitor and process administrative requests and transactions.

• Assist in maintaining accurate records of employees, customers, suppliers, or company transactions as assigned.

• Support HR-related administrative tasks such as attendance monitoring, employee documentation, and onboarding requirements when needed.

• Assist in monitoring branch or office expenses and documentation.

• Ensure that administrative documents are complete, accurate, and properly filed.

• Maintain confidentiality of company and employee information.

• Perform other administrative duties as assigned by the immediate supervisor.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or any related field.

• College undergraduates with relevant work experience may also be considered.

• With experience in administrative, clerical, or office support functions is an advantage.

• Proficient in Microsoft Office, Google Workspace, and basic computer applications.

• Good written and verbal communication skills.

• Strong organizational and time-management skills.

• Detail-oriented and able to handle multiple tasks.

• Can work independently and as part of a team.

• Willing to work in a fast-paced environment.