Administrative Assistant

Remote VA; Philippines; On-site; PHP 335,000 - 469,000; Full time

Benefits offered by this job

Competitive compensation

Opportunity to work remotely

Professional development opportunities

Job summary

A leading remote services company is seeking an organized and proactive Administrative Assistant to join their team. Responsibilities include managing calendars, assisting with contracts, and handling email communications. The ideal candidate will have experience in administrative roles, proficiency with Asana, and excellent communication skills. This position offers competitive compensation and the opportunity to work remotely with a collaborative team while supporting smooth administrative operations.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Strong attention to detail and organizational skills.
• Familiarity with transcription tools and screen recording software is preferred.
• Excellent communication skills and the ability to manage multiple tasks effectively.
• Familiarity with transcription tools (e.g., Otter) and screen recording software is preferred.

Responsibilities

• Manage and update calendars, schedule meetings, and set up appointments.
• Utilize Asana for task tracking and project management.
• Screen record all meetings and use Otter for transcription and meeting notes.
• Organize and review receipts, and track purchases and expenses.
• Maintain and manage travel logs, including travel arrangements and documentation.
• Screen record all meetings and use Otter for transcription and meeting notes.
• Conduct regular file reviews to ensure all records are complete and organized.
• Handle email management, including sorting, prioritizing, and responding to messages on behalf of the team.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency with Asana

Tools

Asana

Email platforms

Transcription tools (Otter)

Otter transcription

Screen recording software

Job description

About the Role

We are seeking a highly organized and proactive Administrative Assistant to support our team with various operational tasks. The ideal candidate will be responsible for maintaining our daily schedules, managing communication channels, and ensuring smooth administrative operations. This role requires excellent organizational skills, attention to detail, and proficiency with administrative software and tools.

Key Responsibilities

• Manage and update calendars, schedule meetings, and set up appointments.
• Utilize Asana for task tracking and project management.
• Assist with reviewing and managing contracts, ensuring all documentation is accurate and up-to-date.
• Organize and review receipts, and track purchases and expenses.
• Maintain and manage travel logs, including travel arrangements and documentation.
• Screen record all meetings and use Otter for transcription and meeting notes.
• Conduct regular file reviews to ensure all records are complete and organized.
• Handle email management, including sorting, prioritizing, and responding to messages on behalf of the team.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency with Asana, calendar management tools, and email platforms.
• Strong attention to detail and organizational skills.
• Excellent communication skills and the ability to manage multiple tasks effectively.
• Familiarity with transcription tools (e.g., Otter) and screen recording software is preferred.
• Ability to work in EST time zone hours (9 AM - 5 PM, Monday to Friday).

Benefits

• Competitive compensation
• Opportunity to work remotely with a collaborative team
• Professional development and growth opportunities