Executive Assistant

Vanson Paper Industrial Corporation; Bulacan; On-site; PHP 167,000 - 279,000; Full time

Job summary

Vanson Paper Industrial Corporation is seeking an Executive Assistant to provide administrative and clerical support to management. You will assist with daily office operations, maintain records, coordinate schedules, and handle basic procurement activities in a professional environment.

The role suits organized individuals who are eager to learn and capable of managing multiple tasks. Fresh graduates are welcome to apply, with opportunities to develop in a supportive team setting.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or related field.
• Fresh graduates are welcome to apply.
• Experience in administrative work or internships is an advantage but not required.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); familiarity with Google Workspace is a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Assist in day-to-day administrative operations of the office.
• Prepare reports, correspondence, and other documents as required.
• Maintain organized filing systems and keep company records up to date.
• Process procurement requests and prepare Purchase Orders and related documentation.
• Monitor office supplies and coordinate replenishment with suppliers.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare meeting materials and take minutes when necessary.
• Coordinate with internal departments and external suppliers on administrative matters.
• Answer calls, greet visitors, and route inquiries to the appropriate personnel.
• Perform data entry and maintain records using Microsoft Office or Google Workspace.
• Handle confidential documents with professionalism and discretion.
• Perform other administrative duties as assigned by management.

Skills

Administrative Support

Document Preparation

Records Management

Schedule Coordination

Basic Procurement

Time Management

Communication Skills

Computer Literacy

Attention to Detail

Problem Solving

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Job Summary

The Executive Assistant provides administrative and clerical support to management by assisting with daily office operations, maintaining records, coordinating schedules, and handling basic procurement activities. This role is ideal for individuals who are organized, eager to learn, and capable of managing multiple tasks in a professional office environment.

Key Responsibilities

• Assist in the day-to-day administrative operations of the office.




• Prepare reports, correspondence, and other office documents as required.




• Maintain organized filing systems and ensure company records are accurate and up to date.




• Process procurement requests and prepare Purchase Orders (POs) and related documentation.




• Monitor office supplies and coordinate replenishment with suppliers.




• Manage calendars, schedule appointments, and coordinate meetings.




• Prepare meeting materials and take minutes when necessary.




• Coordinate with internal departments and external suppliers regarding administrative concerns.




• Answer phone calls, receive visitors, and route inquiries to the appropriate personnel




• Perform data entry and maintain accurate records using Microsoft Office or Google Workspace.




• Handle confidential documents with professionalism and discretion.




• Perform other administrative duties and tasks as assigned by management.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or any related course.




• Fresh graduates are welcome to apply.




• Experience in administrative work, internships, or office support is an advantage but not required.




• Proficient in Microsoft Office (Word, Excel, PowerPoint); familiarity with Google Workspace is a plus




• Good written and verbal communication skills




• Strong organizational and time management skills.




• Detail-oriented with good record-keeping abilities.




• Willing to learn and adapt to new tasks and responsibilities.




• Able to work independently and as part of a team.




• Professional, dependable, and maintains confidentiality.

Preferred Skills

• Administrative Support




• Document Preparation




• Records Management




• Schedule Coordination




• Basic Procurement




• Time Management




• Communication Skills




• Computer Literacy




• Attention to Detail




• Problem Solving