Operations Assistant

RemoteVA PH; Metro Manila; On-site; PHP 1,266,952 - 2,111,588; Part time

Job summary

RemoteVA PH is seeking a highly organized and dependable Operations Assistant to provide administrative and operational support to our team. The ideal candidate is detail-oriented, proactive, and efficient in a fast-paced environment.

This part-time role involves managing emails, coordinating tasks, and ensuring smooth operational workflows. Applicants should have previous experience in administrative roles and excellent English communication skills.

The schedule is Tuesday to Friday, from 3:30 AM to 9:00 AM EST.

Qualifications

• Previous experience in an administrative or operations role.
• Strong organizational and multitasking skills.
• Excellent communication skills in English.

Responsibilities

• Provide administrative support to the operations team.
• Manage emails, calendars, and communications.
• Coordinate tasks and monitor progress using Trello.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Problem-solving

Tools

Outlook

Trello

WhatsApp

InvoiceSimple

Job description

We are seeking a highly organized and dependable Operations Assistant to provide administrative and operational support to our team. The ideal candidate is detail-oriented, proactive, and able to manage multiple tasks efficiently in a fast-paced environment.

This role involves coordinating day-to-day administrative activities, maintaining communication with team members and clients, tracking tasks, and ensuring smooth operational workflows.

Key Responsibilities

• Provide administrative support to the operations team
• Manage and organize emails, calendars, and communications through Outlook
• Coordinate tasks and monitor progress using Trello
• Communicate with clients, vendors, and team members via WhatsApp and email
• Create, send, and manage invoices using InvoiceSimple
• Maintain accurate records, reports, and documentation
• Assist with scheduling appointments and follow-ups
• Track operational tasks and ensure deadlines are met
• Handle data entry and general clerical duties
• Support special projects and other administrative tasks as assigned

Qualifications

• Previous experience in an administrative, operations, or virtual assistant role
• Strong organizational and multitasking skills
• Excellent verbal and written English communication skills
• Ability to work independently and take initiative
• Strong attention to detail and problem-solving abilities
• Comfortable working in a fast-paced environment

Required Software & Tools

• Outlook
• Trello
• WhatsApp
• InvoiceSimple

Schedule

Part-Time

• Tuesday to Friday
• Book On: 3:30 AM EST
• Book Off: 9:00 AM EST