Admin Assistant

M.L.A. World Transport, Inc.; Pasay; On-site; PHP 156,000 - 246,000; Full time

Job summary

M.L.A. World Transport, Inc. seeks an organized Administrative Assistant to support the HR and Administration Department.

You will handle filing, records, forms, procurement, and coordination of daily office tasks to ensure smooth operations. Ideal candidates are fresh graduates with basic knowledge of office procedures, proficient in Word and Excel, and capable of managing multiple tasks with discretion and attention to detail.

Qualifications

• Bachelor's degree in business, office administration, or related field.
• Fresh graduates welcome to apply.
• Basic knowledge of office administration and clerical procedures.
• Proficient in Microsoft Word and Excel.
• Good organizational and communication skills; able to handle confidential documents.

Responsibilities

• Receive, sort, file, and maintain employee documents and HR forms.
• Monitor submission of HR forms and follow up on pending documents.
• Assist in preparing employment contracts, notices, and HR-related documents.
• Help collect and organize applicant and new employee requirements.
• Maintain organized and confidential employee records and HR files.
• Prepare employee lists and HR administrative reports.
• Provide clerical support for employee activities, meetings, and events.
• Monitor office supplies and inventory; prepare replenishment requests.
• Assist in preparing purchase requisitions and supporting documents.
• Coordinate routine office maintenance and facility concerns.
• Monitor office equipment and report issues.
• Assist in monitoring recurring office expenses and payment deadlines.
• Receive and distribute incoming/outgoing documents and deliveries.
• Maintain administrative files including permits, licenses, contracts.

Skills

Microsoft Word

Microsoft Excel

Organization

Communication

Discretion

Multitasking

Detail orientation

Education

Bachelor's Degree in Business Administration / Office Administration

Tools

Microsoft Word

Excel

Job description

Job Summary

We are looking for an organized and detail-oriented Administrative Assistant to provide clerical and administrative support to the Human Resources and Administration Department.

The successful candidate will assist in maintaining employee records, organizing documents, processing routine forms, monitoring office supplies, and coordinating daily administrative requirements to ensure smooth office operations.

Key Responsibilities

HR Administrative Support

• Receive, sort, file, and maintain employee documents and HR forms, including Leave Application, Overtime (OT), and Undertime forms.

• Monitor the submission of HR forms and follow up on incomplete or pending documents.

• Assist in preparing employment contracts, memoranda, notices, certifications, and other HR-related documents.

• Assist in collecting and organizing applicant and new employee requirements.

• Maintain organized and confidential employee records and HR files.

• Assist in preparing employee lists, document trackers, and other HR administrative reports.

• Provide clerical support for employee activities, meetings, and company events.

General Office Administration

• Monitor office supplies and inventory and prepare requests for replenishment.

• Assist in preparing purchase requisitions and supporting documents for office requirements.

• Coordinate routine office maintenance, repairs, housekeeping, and facility-related concerns.

• Monitor office equipment and company properties and report concerns to the HRAD Officer.

• Assist in monitoring recurring office expenses and upcoming payment deadlines.

• Receive, record, and distribute incoming and outgoing documents and deliveries.

• Maintain organized administrative files, including permits, licenses, contracts, and other company documents.

• Coordinate routine requirements with suppliers, service providers, and building administration.

• Assist in arranging meetings, company activities, and other administrative engagements.

• Perform other related duties as assigned by the HRAD Officer or Management.

Qualifications

Education

• Bachelor's Degree in Business Administration, Office Administration, or any related course.

Experience

• Fresh graduates are welcome to apply.

• Experience in office administration, clerical work, or administrative support is an advantage but not required.

Knowledge and Skills

• Basic knowledge of office administration and clerical procedures.

• Proficient in Microsoft Word and Excel.

• Good organizational and communication skills.

• Attention to detail and ability to maintain organized records.

• Ability to handle confidential documents with discretion.

• Ability to manage multiple tasks and meet deadlines.