URGENT: Admin Assistant

Acquire Intelligence; Quezon City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Acquire Intelligence is seeking an Administrative Assistant to provide reliable day-to-day support, managing calendars, coordinating meetings, and handling documentation with meticulous attention to detail. The role supports teams and management, maintains filing systems, and ensures accurate records across digital and physical files.

Success requires proficiency in MS Office, strong written and verbal communication, the ability to handle confidential information, and a proactive, independent

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Brings a solid background in finance and financial operations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge of Zoho CRM is highly desirable.
• Strong organizational, time-management, multitasking, and prioritization skills.
• Excellent written and verbal communication skills.
• High attention to detail and ability to maintain accuracy in repetitive tasks.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for teams and management.
• Prepare, edit, format, and maintain documents, reports, presentations, correspondence, and internal materials.
• Organise and maintain physical and digital filing systems to ensure information is accessible, accurate, and up to date.
• Handle general office administration and support day-to-day operational requirements.
• Serve as a professional first point of contact for internal and external inquiries.
• Coordinate office meetings, event logistics, travel arrangements, and related administrative requirements.
• Liaise between departments to support timely communication and a smooth flow of information.
• Draft and respond to routine emails and correspondence in a clear, professional, and timely manner.
• Maintain accurate records, databases, contact lists, and administrative trackers.
• Use Zoho CRM to update customer or stakeholder records, manage contact information, track activities, and support CRM-related administrative workflows.

Skills

Calendar management

Document prep

Filing systems

Office administration

MS Office

Communication skills

Confidential data

Data entry

Team collaboration

Tools

Microsoft Office

Zoho CRM

Job description

About the role

The Administrative Assistant provides reliable day-to-day administrative support to help ensure smooth, efficient, and well-organized office operations. This role supports teams and management through calendar management, correspondence, documentation, record keeping, coordination, and general office administration. The position involves high-volume and often repetitive administrative tasks, requiring accuracy, consistency, strong attention to detail, and the ability to work efficiently while maintaining a high standard of professionalism. As a key point of contact for internal and external stakeholders, the Administrative Assistant contributes to a responsive, organised, and service-focused work environment.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for teams and management

• Prepare, edit, format, and maintain documents, reports, presentations, correspondence, and internal materials

• Organise and maintain physical and digital filing systems to ensure information is accessible, accurate, and up to date

• Handle general office administration and support day-to-day operational requirements

• Serve as a professional first point of contact for internal and external inquiries

• Coordinate office meetings, event logistics, travel arrangements, and related administrative requirements

• Liaise between departments to support timely communication and a smooth flow of information

• Draft and respond to routine emails and correspondence in a clear, professional, and timely manner

• Maintain accurate records, databases, contact lists, and administrative trackers

• Use Zoho CRM to update customer or stakeholder records, manage contact information, track activities, and support CRM-related administrative workflows

About you

• Proven experience as an Administrative Assistant, Office Assistant, Coordinator, or similar role

• Brings a solid background in finance and financial operations

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Working knowledge of Zoho CRM is highly desirable

• Strong organizational, time-management, multitasking, and prioritization skills

• Excellent written and verbal communication skills

• High attention to detail and ability to maintain accuracy in repetitive or high-volume tasks

• Ability to handle confidential information with professionalism and discretion

• Basic understanding of data entry, reporting, filing systems, and office procedures

• Professional, approachable, reliable, and service-oriented

• Proactive and able to work independently while collaborating effectively with a team