Administrative Assistant

Anywhere Talent; Manila; On-site; PHP 246,000 - 424,000; Full time

Job summary

Anywhere Talent is seeking an Administrative Assistant to support daily office operations and provide essential back-office HR support for recruitment and documentation processes.

You will handle filing, data entry, email management, scheduling, and calendar coordination, while maintaining confidential employee records and supporting onboarding activities.

Qualifications

• Proven experience in an administrative or similar role.
• Strong written and verbal communication skills.
• High level of attention to detail and ability to handle confidential information.

Responsibilities

• Handle general administrative tasks such as filing, data entry, and email management.
• Schedule meetings, coordinate appointments, and manage calendars.
• Prepare reports, presentations, and internal documents.
• Support onboarding processes and maintain accurate HR records.
• Assist with maintaining and updating job postings on platforms such as Indeed, including tracking performance and basic budgeting for postings.
• Review applications and candidate paperwork to ensure completeness and accuracy.
• Coordinate interview schedules and send communication emails to candidates.
• Maintain organized digital and physical employee records while ensuring confidentiality.
• Monitor and manage office supplies and support daily office operations.
• Provide additional administrative and HR support tasks as needed.

Skills

Strong organizational skills

Time management

Communication skills

Attention to detail

Confidential information handling

Tools

Microsoft Office

Job description

About the Role

We are looking for a reliable, organized Administrative Assistant to support daily office operations and keep the team on track. This role also provides essential back-office administrative support to the HR team, ensuring smooth coordination of recruitment and employee documentation processes.

Key Responsibilities

• Handle general administrative tasks such as filing, data entry, and email management
• Schedule meetings, coordinate appointments, and manage calendars
• Prepare reports, presentations, and internal documents
• Support onboarding processes and maintain accurate HR records
• Assist with maintaining and updating job postings on platforms such as Indeed, including tracking performance and basic budgeting for postings
• Review applications and candidate paperwork to ensure completeness and accuracy
• Coordinate interview schedules and send communication emails to candidates
• Maintain organized digital and physical employee records while ensuring confidentiality
• Monitor and manage office supplies and support daily office operations
• Provide additional administrative and HR support tasks as needed

Requirements

• Proven experience in an administrative or similar role
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High level of attention to detail and ability to handle confidential information
• Experience supporting HR or recruitment processes is a plus

Anywhere Talent is proud to be an equal opportunity workplace. We are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Join Anywhere Talent and play a pivotal role in empowering businesses with your expertise in financial management. Let’s create partnerships that drive success together!