Administrative Assistant

Rockwell Land Corporation; Makati; On-site; PHP 180,000 - 300,000; Full time

Job summary

Rockwell Land Corporation in Makati seeks a detail-oriented office administrator to support the Property Management Office with clerical tasks, data gathering, and filing.

You will manage correspondence, maintain records, process payments, and assist residents with inquiries, ensuring accurate reporting and smooth PMO operations.

Qualifications

• Performs standard clerical duties including filing, records handling and data entry.
• Communicates professionally with residents and team members.
• Ability to compile information and analyze data for PMO reports.

Responsibilities

• Prepares and processes correspondence, reports, and meeting agendas.
• Maintains documents and databases, and analyzes data for PMO.
• Manages ID, access cards and stickers for staff and service providers.
• Handles mail, deliveries, and ensures orderly mailroom.
• Assists in billing, payments, and daily collections reporting.

Skills

Clerical skills

Data entry

Communication skills

Education

High school diploma or equivalent

Tools

MS Office

Job description

Provides a variety of clerical and administrative duties to enable the Property Management Office manage the day to day activities which include maintaining Unit Owner / Tenant accounts, compiling information and analyzing data, and helps coordinate work activities.

Duties and Responsibilities:

• Prepares and processes correspondence, reports, meeting agendas, and general papers; composes and types routine correspondence, memos, letters, reports, etc.
• Maintains and organizes documents and communications, databases; researches, gathers and analyzes data; monitors transmittal of documents released by the PMO.
• Monitors and ensures submission of requirements for ID, access cards and sticker application; processes up ID applications of maids and drivers.
• Issues security access cards, car stickers and ID for maids and drivers; prepares summary report of issued car stickers and IDs.
• Sorts out all mails and distributes them into the mailboxes; ensures that the mailroom is kept clean and orderly as possible.
• Delivers circulars, letters, documents and other materials as instructed by the PMO.
• Follows up renewal of expired tenant storage leases.
• Receives payment and issues proper official and provisional receipts, whichever is more appropriate, for every payment received.
• Prepares daily collection report, deposit slips and transmits to Accounting Department.
• Prepares and segregates billing statements for release.
• Assists in handling complaints, inquiries and concerns of residents.
• Maintains office equipment and monitors office supplies
• Performs other duties and functions as may be assigned.