Property Management Associate

One Jad Corp.; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

One Jad Corp. is seeking a Property management assistant to provide high-level administrative, organizational, and operational support to executives and departments in Makati. The role includes calendar management, travel coordination, and reporting tasks to improve office efficiency.

Responsibilities encompass handling confidential information, liaising with stakeholders, and maintaining documentation and databases with strong organizational and communication skills.

Qualifications

• Excellent time management and prioritization abilities.
• Strong verbal and written communication skills.
• Ability to handle sensitive information with discretion.
• Proficiency with MS Office and data management tools.

Responsibilities

• Admin tasks: handle calls, reply to emails, draft correspondence, and manage paperwork.
• Calendar & meeting management: schedule appointments, arrange conferences, take minutes, follow up on actions.
• Documentation & reporting: prepare, edit, and format reports, presentations, and memos.
• Data & record maintenance: maintain filing systems, update databases, and perform basic data analysis.
• Travel & logistics: organize itineraries, book flights/hotels, process expense reports.
• Operational support: implement office procedures, assist with research, and inventory management.
• Coordination & communication: liaise between management, staff and clients.

Skills

Organizational skills

Communication

Discretion

Technical proficiency

Tools

Microsoft Office Suite

Data management tools

Job description

A Property management assistant provides high-level administrative, organizational, and operational support to executives, managers, or departments. Key duties include managing calendars, coordinating travel and meetings, preparing reports, handling confidential information, acting as a communication liaison, and improving office procedures to ensure efficiency.

Responsibilities & Duties

• Administrative Support:Handling phone calls, responding to emails, drafting correspondence, and managing paperwork.
• Calendar & Meeting Management:Scheduling appointments, arranging conferences, taking minutes, and following up on action items.
• Documentation & Reporting:Preparing, editing, and formatting reports, presentations, and memos.
• Data & Record Maintenance:Maintaining filing systems, updating databases, and conducting basic data analysis.
• Travel & Logistics:Organizing travel itineraries, booking flights/hotels, and processing expense reports.
• Operational Assistance:Implementing office procedures, assisting with research, and inventory management.
• Coordination & Communication:Acting as a liaison between management and staff or clients.

Key Skills Required

• Organizational Skills:Excellent time management and ability to prioritize tasks.
• Communication:Strong verbal and written skills.
• Discretion:Handling sensitive and confidential information appropriately.
• Technical Proficiency:Skilled in Microsoft Office Suite and data management tools.