Administrative Assistant

Portmizer Philippines Corporation; Makati; On-site; PHP 201,000 - 335,000; Full time

Job summary

Portmizer Philippines Corporation is seeking a capable Administrative Assistant to support the HR & Administration Department in daily operations. Responsibilities span office administration, procurement, facilities, permits, fleet, and travel coordination to ensure smooth business operations.

The role requires a Bachelor's degree and 2–5 years in administrative support, with strong MS Office skills and a can-do attitude for multi-tasking and onsite work.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field.
• 2–5 years of relevant experience in administrative support, office administration, procurement, facilities, logistics, or related functions.
• Proficient in Microsoft Office, particularly Excel and Word; Google Workspace is an advantage.
• Strong organizational, communication, documentation, and coordination skills.
• Able to manage multiple tasks and deadlines with minimal supervision.
• Detail-oriented, reliable, professional, and willing to learn.
• Willing to conduct occasional site visits, administrative errands, and field coordination.
• Willing to work on-site and support company activities as required.

Responsibilities

• Maintain administrative records, reports, trackers, requests, and supporting documents.
• Monitor office and administrative supplies and coordinate replenishment.
• Prepare purchase requests and assist with supplier sourcing, quotation requests, comparisons, deliveries, and related documentation.
• Coordinate office maintenance, repairs, cleaning, pest control, air-conditioning servicing, utilities, and other facility requirements.
• Coordinate with landlords, building administration, contractors, technicians, and service providers.
• Monitor and coordinate business permits, registrations, licenses, certifications, and fire safety requirements, including inspections and required documentation.
• Maintain vehicle registration, insurance, maintenance, usage, and logbook records; coordinate related fleet requirements.
• Maintain company asset records and assist with inventory, reconciliation, accountability, and approved disposal activities.
• Arrange company travel, transportation, and other logistical requirements.
• Maintain records of company mobile lines, SIM cards, subscriptions, and renewals.

Skills

Organizational skills

Communication skills

Coordination skills

Multitasking

Detail-oriented

Education

Bachelor's degree in Business Administration/Office Administration/Management

Tools

Microsoft Office

Excel

Word

Google Workspace

Job description

About the role

Portmizer Philippines Corporation is looking for an Administrative Assistant to support the day-to-day operations of the HR & Administration Department. The role covers office administration, procurement, facilities, permits and compliance, fleet and company assets, travel and logistics, vendor coordination, and administrative projects.

Key responsibilities

• Maintain administrative records, reports, trackers, requests, and supporting documents.


• Monitor office and administrative supplies and coordinate replenishment.


• Prepare purchase requests and assist with supplier sourcing, quotation requests, comparisons, deliveries, and related documentation.


• Coordinate office maintenance, repairs, cleaning, pest control, air-conditioning servicing, utilities, and other facility requirements.


• Coordinate with landlords, building administration, contractors, technicians, and service providers.


• Monitor and coordinate business permits, registrations, licenses, certifications, and fire safety requirements, including inspections and required documentation.


• Maintain vehicle registration, insurance, maintenance, usage, and logbook records; coordinate related fleet requirements.


• Maintain company asset records and assist with inventory, reconciliation, accountability, and approved disposal activities.


• Arrange company travel, transportation, and other logistical requirements.


• Maintain records of company mobile lines, SIM cards, subscriptions, and renewals.

About you

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field.


• 2–5 years of relevant experience in administrative support, office administration, procurement, facilities, logistics, or related functions.


• Proficient in Microsoft Office, particularly Excel and Word; Google Workspace is an advantage.


• Strong organizational, communication, documentation, and coordination skills.


• Able to manage multiple tasks and deadlines with minimal supervision.


• Detail-oriented, reliable, professional, and willing to learn.


• Willing to conduct occasional site visits, administrative errands, and field coordination.


• Willing to work on-site and support company activities as required.

About us

Portmizer Philippines Corporation is looking for an organized, proactive, dependable, and trainable individual who can manage routine administrative requirements, coordinate effectively with different stakeholders, and follow through on assigned tasks.