Administrative & Operations Coordinator

Portmizer Philippines Corporation; Makati; On-site; PHP 201,000 - 335,000; Full time

Job summary

Portmizer Philippines Corporation is seeking a capable Administrative Assistant to support the HR & Administration Department in daily operations. Responsibilities span office administration, procurement, facilities, permits, fleet, and travel coordination to ensure smooth business operations.

The role requires a Bachelor's degree and 2–5 years in administrative support, with strong MS Office skills and a can-do attitude for multi-tasking and onsite work.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field.
• 2–5 years of relevant experience in administrative support, office administration, procurement, facilities, logistics, or related functions.
• Proficient in Microsoft Office, particularly Excel and Word; Google Workspace is an advantage.
• Strong organizational, communication, documentation, and coordination skills.
• Able to manage multiple tasks and deadlines with minimal supervision.
• Detail-oriented, reliable, professional, and willing to learn.
• Willing to conduct occasional site visits, administrative errands, and field coordination.
• Willing to work on-site and support company activities as required.

Responsibilities

• Maintain administrative records, reports, trackers, requests, and supporting documents.
• Monitor office and administrative supplies and coordinate replenishment.
• Prepare purchase requests and assist with supplier sourcing, quotation requests, comparisons, deliveries, and related documentation.
• Coordinate office maintenance, repairs, cleaning, pest control, air-conditioning servicing, utilities, and other facility requirements.
• Coordinate with landlords, building administration, contractors, technicians, and service providers.
• Monitor and coordinate business permits, registrations, licenses, certifications, and fire safety requirements, including inspections and required documentation.
• Maintain vehicle registration, insurance, maintenance, usage, and logbook records; coordinate related fleet requirements.
• Maintain company asset records and assist with inventory, reconciliation, accountability, and approved disposal activities.
• Arrange company travel, transportation, and other logistical requirements.
• Maintain records of company mobile lines, SIM cards, subscriptions, and renewals.

Skills

Organizational skills

Communication skills

Coordination skills

Multitasking

Detail-oriented

Education

Bachelor's degree in Business Administration/Office Administration/Management

Tools

Microsoft Office

Excel

Word

Google Workspace

Job description

Portmizer Philippines Corporation is seeking a capable Administrative Assistant to support the HR & Administration Department in daily operations. Responsibilities span office administration, procurement, facilities, permits, fleet, and travel coordination to ensure smooth business operations.

The role requires a Bachelor's degree and 2–5 years in administrative support, with strong MS Office skills and a can-do attitude for multi-tasking and onsite work.