Admin Officer | Competitive Salary

UNIJOBS INTERNATIONAL MANPOWER; Metro Manila; On-site; PHP 420,000 - 640,000; Full time

Job summary

UNIJOBS INTERNATIONAL MANPOWER in Manila and Cebu is seeking an experienced Administration and Office Operations Manager to oversee day-to-day functions across our sites. You will coordinate with multiple departments to ensure smooth business operations and efficient facilities management.

The ideal candidate has a bachelor's degree in business administration and at least two years in administration or facilities management, with strong organizational and communication skills.

Qualifications

• Bachelor's Degree in Business Administration, Management, or any related field.
• At least 2 years of experience in Administration, Facilities Management, Office Operations, or a similar role.
• Experience in the BPO industry is a strong advantage.
• Experience handling facilities, vendors, security, procurement, and office administration is preferred.
• Strong organizational, project management, and coordination skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Willing to work onsite and collaborate with teams across multiple company locations.

Responsibilities

• Oversee day-to-day administrative and office operations
• Coordinate with different departments to ensure smooth business operations
• Manage office facilities, maintenance, and administrative requirements across company sites
• Coordinate with vendors, contractors, utility providers, building administration, and government agencies
• Oversee security personnel, janitorial services, and other outsourced service providers
• Monitor office supplies, procurement requests, and company asset inventory
• Conduct regular asset cycle counts and ensure proper documentation of company assets
• Track operational projects and ensure assigned action items are completed within agreed timelines
• Prepare and submit daily, weekly, and monthly administrative and operational reports
• Maintain contracts, permits, policies, and other administrative records

Skills

Organizational skills

Project management

Coordination

Communication skills

Interpersonal skills

Multitasking

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Job description

Oversee day-to-day administrative and office operations, coordinating with different departments to ensure smooth business operations across company sites in Manila and Cebu.

Key responsibilities

Oversee day-to-day administrative and office operations

Coordinate with different departments to ensure smooth business operations

Manage office facilities, maintenance, and administrative requirements across company sites

Coordinate with vendors, contractors, utility providers, building administration, and government agencies

Oversee security personnel, janitorial services, and other outsourced service providers

Monitor office supplies, procurement requests, and company asset inventory

Conduct regular asset cycle counts and ensure proper documentation of company assets

Track operational projects and ensure assigned action items are completed within agreed timelines

Prepare and submit daily, weekly, and monthly administrative and operational reports

Maintain contracts, permits, policies, and other administrative records

About you

Bachelor's Degree in Business Administration, Management, or any related field

At least 2 years of experience in Administration, Facilities Management, Office Operations, or a similar role

Experience in the BPO industry is a strong advantage

Experience handling facilities, vendors, security, procurement, and office administration is preferred

Strong organizational, project management, and coordination skills

Excellent communication and interpersonal skills

Proficient in Microsoft Office (Excel, Word, PowerPoint)

Highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment

Willing to work onsite and collaborate with teams across multiple company locations