Admin Specialist

Flash Express (PH) Co. Ltd. Inc.; Taguig; On-site; PHP 360,000 - 600,000; Full time

Job summary

Flash Express (PH) Co. Ltd. Inc.

in Taguig invites an experienced administrator to oversee administrative logistics, security, fire management, and canteen/dormitory operations for a comfortable, orderly workplace. You will manage assets, office supplies, and enforcement of company rules, while coordinating with vendors and departments. The role emphasizes organizing meetings, preparing reports, responding to emergencies, and ensuring safety and efficiency across facilities, fleets, and support

Qualifications

• Bachelor's degree in HR, Business Admin, Psychology, Management, or related field.

Responsibilities

• Oversee administrative logistics, security and fire management to create a comfortable, tidy working environment.
• Manage canteen, dormitory, sanitation, house repairs, decoration and other comprehensive affairs.
• Administer company assets, office supplies to prevent loss and waste.
• Implement, execute and track company rules and regulations and maintain their authority.
• Manage vehicles and drivers including scheduling, use, maintenance, and safety.
• Organize and schedule appointments, prepare reports, take minutes, write emails and distribute correspondence.
• Handle emergencies and provide general support to visitors; complete tasks assigned by supervisor.
• Travel as required and start immediately.

Skills

Workplace safety

Vendor coordination

Microsoft Office

Organizational skills

Communication

Education

Bachelor's degree (HR, Business Admin, Psychology, Management, or related field)

Tools

Microsoft Office

Document management systems

Job description

• Responsible for the company's administrative logistics, security and fire management, to create a comfortable, beautiful and tidy working and living environment;

• Responsible for the company's canteen management, dormitory management, environmental sanitation management, house repair, decoration management and other comprehensive affairs;

• Responsible for the management of company assets, office supplies to avoid the loss and waste ofcompanyassets;

• Responsible for the implementation, execution and tracking of the company's various rules and regulations, and maintain the authority of the company's various rules and regulations;

• Responsible for the management of the company's vehicles and drivers, including vehicle scheduling, use, maintenance, and ensuring the safety of vehicles and people;

• Responsible for Organizing and schedule appointments, Plan meetings and take detailed minutes, Write and distribute email, correspondence memos, letters and forms, Assist in the preparation of regularly scheduled reports, Develop and maintain a filing system.

• Responsible for handling the company's emergencies and assisting the company in handling various emergencies and Provide general support to visitors

• Complete various tasks assigned bythesuperior.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Psychology, Management, or any related field.

• At least 2–3 years of experience in Administration, Facilities Management, Office Operations, People Operations, or General Affairs.

• Experience in managing office facilities, company assets, office supplies, vehicle fleet, dormitory, canteen, and vendor coordination is highly preferred.

• Knowledge of workplace safety, security management, fire safety protocols, and emergency response procedures.

• Strong organizational and multitasking skills with the ability to handle multiple administrative tasks simultaneously.

• Proficient in Microsoft Office Applications (Excel, Word, PowerPoint, Outlook) and document management systems.

• Excellent communication and interpersonal skills with the ability to coordinate effectively with different departments, vendors, and external partners.

• Experience in preparing reports, maintaining records, filing systems, and administrative documentation.

• Strong problem-solving skills and ability to handle urgent issues and operational concerns efficiently.

• Able to work independently with minimal supervision and deliver tasks within deadlines.

• Detail-oriented, proactive, and highly organized.

• Willing to work onsite and travel for business requirements when necessary.

• Experience in logistics, fleet management, facilities maintenance, or property management is an advantage.

• Willing to work on Upper McKinley Taguig City.

• Can start immediately.