Administrative Assistant

UNIVERSITY OF SOUTHERN PHILIPPINES FOUNDATION, INC.; Cebu City; On-site; PHP 201,000 - 290,000; Full time

Job summary

The University of Southern Philippines Foundation is seeking an Administrative Assistant to support academic departments in Cebu City. You will provide clerical and coordination support for faculty, students, and staff, helping with schedules, records, and inquiries.

Ideal candidates have a four-year degree, strong organizational skills, and proficiency in Microsoft Office and Google Workspace, with the ability to work independently and as part of a team, including weekends when needed.

Qualifications

• Bachelor's degree in any four-year course (preferably related to Office Management, Business Admin, HRM).
• Administrative experience in an academic or office setting is an advantage.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office and Google Workspace.
• Excellent communication skills, both verbal and written.
• Able to work independently and collaboratively in a team setting.
• Must be willing to work during weekends and extended hours when needed.

Responsibilities

• Provide administrative support to department heads, faculty, and academic staff
• Assist in the preparation and submission of academic reports, memos, and schedules
• Maintain organized records of faculty workload, student documents, and office files
• Coordinate meetings, prepare minutes, and assist in academic event logistics
• Respond to student and faculty inquiries with professionalism and accuracy
• Monitor and maintain office supplies and equipment
• Help with class schedules, forms processing, and other academic support tasks
• Perform general clerical tasks and any other duties assigned by department heads

Skills

MS Office

Google Workspace

Communication skills

Organization

Team collaboration

Independent work

Weekend/extended hours

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

About the role

The University of Southern Philippines Foundation is hiring a dedicated Administrative Assistant to support our academic departments. This role ensures smooth operations in areas such as faculty coordination, student inquiries, documentation, and internal communication. The position plays a key role in maintaining organized records, assisting in academic processes, and supporting department goals.

Key responsibilities

• Provide administrative support to department heads, faculty, and academic staff
• Assist in the preparation and submission of academic reports, memos, and schedules
• Maintain organized records of faculty workload, student documents, and office files
• Coordinate meetings, prepare minutes, and assist in academic event logistics
• Respond to student and faculty inquiries with professionalism and accuracy
• Monitor and maintain office supplies and equipment
• Help with class schedules, forms processing, and other academic support tasks
• Perform general clerical tasks and any other duties assigned by department heads

About you

• Bachelor's degree in any four-year course (preferably related to Office Management, Business Admin, HRM)
• Administrative experience in an academic or office setting is an advantage
• Strong organizational and multitasking skills
• Proficient in Microsoft Office and Google Workspace
• Excellent communication skills, both verbal and written
• Able to work independently and collaboratively in a team setting
• Must be willing to work during weekends and extended hours when needed

About us

The University of Southern Philippines Foundation is located in Cebu City.