Administrative staff

New Media Services Pty Ltd; Baguio; On-site; PHP 300,000 - 420,000; Full time

Job summary

New Media Services Pty Ltd in the Philippines is seeking an all-around administrative professional to support correspondence, HR, payroll, and office operations in an academic environment. You will handle permits, liaise with TESDA and LGUs, maintain records, assist onboarding, payroll, attendance, recruitment support, and ensure compliance with Philippine labor laws.

The role requires strong writing, MS Office proficiency, excellent organization, and the ability to manage multiple tasks with

Qualifications

• Strong writing and editing skills for formal documents and memos.
• Excellent organizational and multitasking abilities.

Responsibilities

• Draft, review, and manage formal correspondence and communications.
• Liaise with government agencies and ensure permits, licenses, and documents are current.
• Support HR activities including onboarding, payroll, attendance and leave records, and recruitment.
• Monitor cash flow and assist with basic financial records and procurement.
• Provide general office support to faculty, staff, and management.

Skills

Written communication

MS Office

Multitasking

Attention to detail

Discretion

Education

Bachelor's degree in Office Administration, HR Management, or related field

Tools

MS Office

Job description

Job Description:

Position Overview

We are looking for an all-around administrative professional who can handle diverse responsibilities spanning correspondence, government liaison, HR support, payroll processing, cash flow management, and general office operations. The ideal candidate is organized, proactive, and comfortable managing multiple tasks in a dynamic academic environment.

Core Responsibilities

Formal Correspondence & Communication

• Draft, review, and manage formal business correspondence, memos, letters, and official communications
• Maintain professional communication with stakeholders, partners, and regulatory bodies
• Ensure accuracy and appropriateness of all written materials

Government Liaison & Document Processing

• Process permits, licenses, and official documents required for academy operations
• Serve as primary liaison with relevant government agencies (TESDA, LGU, BIR, SSS, PhilHealth, Pag-IBIG, etc.)
• Monitor compliance requirements and ensure timely submission of reports and renewals
• Handle document authentication and notarization processes as needed

Human Resources Support

• Assist with employee onboarding and records maintenance
• Process payroll and maintain accurate attendance and leave records
• Support recruitment activities including posting job openings and scheduling interviews
• Ensure HR policies comply with Philippine labor regulations

Financial Administration

• Monitor daily cash flow and maintain financial records
• Prepare basic accounting reports and assist with budget tracking
• Process payments, receipts, and expense claims
• Coordinate with external accountants or auditors as needed

General Office Operations

• Manage office supplies inventory and coordinate procurement
• Maintain organized filing systems (physical and digital)
• Provide general administrative support to faculty, staff, and management
• Handle incoming calls, inquiries, and visitor coordination

Required

• Bachelor's degree in Office Administration, Human Resources Management, Business Administration, or related field
• Proven experience in administrative roles with exposure to HR and payroll processing
• Strong writing skills with ability to draft formal correspondence and official documents
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Excellent organizational and multitasking abilities
• High attention to detail and professionalism

Preferred

• Prior experience working with TESDA or in an academic/institutional setting
• Experience in funding proposal writing and grant application processes
• Familiarity with government document processing and regulatory compliance
• Knowledge of Philippine labor laws and statutory requirements (SSS, PhilHealth, Pag-IBIG)
• Previous experience in cash flow monitoring or basic bookkeeping

Key Competencies

• Discretion and integrity in handling confidential information
• Ability to work independently with minimal supervision
• Strong interpersonal and communication skills
• Problem-solving mindset and resourcefulness
• Commitment to institutional excellence and service

Requirements